Administrative Assistant

Bechtel Plant Machinery Inc.; Monroeville (Allegheny County); On-site; USD 41,000 - 52,000; Full time

Job summary

Bechtel Plant Machinery, Inc. (BPMI) in Monroeville, PA is seeking an Administrative Assistant to support a group of managers and professionals with routine, clerical tasks and data handling.

The role requires an associate degree, 4+ years of related experience, ability to obtain a DOE security clearance, and proficient use of Windows and Microsoft Office; strong organization and communications are essential.

Qualifications

• Associate's degree in business or related field required.
• Four or more years of completed education and/or relevant experience may satisfy education/experience requirements.
• Requires a security clearance; however, all qualified candidates will be considered regardless of current clearance status.
• Ability to obtain and maintain a Department of Energy security clearance is required.
• U.S. citizenship is a requirement for security clearance applicants.

Responsibilities

• Draft, proofread, format, and issue correspondence and reports.
• Maintain databases; input and retrieve documents in electronic filing systems.
• Assist managers with calendars; arrange meetings and travel; manage expenses.
• Monitor and report work status using internal software.
• Manage mail, packages, and deliveries; maintain office supplies.
• Process visitor and site access requests; schedule meetings and reserve rooms.
• Prepare agendas, presentations, and arrange equipment and refreshments.
• Perform special projects and other duties as assigned.

Skills

Windows OS

Microsoft Office

Written communication

Team orientation

Follow instructions

Planning & organization

Interpersonal skills

Customer service

Education

Associate's degree in business

Tools

Windows

Microsoft Office Suite

Job description

Location: Monroeville, Pennsylvania

Job Title: Administrative Assistant

Status: Full-time

Annual Salary Range: $40,900 - $52,400*Salary commensurate with education and experience

Job Summary

As an Administrative Assistant at BPMI, you will work under direct supervision and perform specifically assigned, routine tasks to support company operations in areas including but not limited to providing administrative/clerical support to a group of managers/professionals.

Essential Duties

• Draft, proofread, format, and issue correspondence and reports.
• Maintain databases; retrieve and input documents on electronic filing systems.
• Assist managers with calendars, acting as a delegate to organize and schedule appointments of meetings; assist with travel arrangements and expenses as needed.
• Proactively monitor and report on work status, commitments, and obligations using internal software applications.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office supply inventory and place orders when necessary.
• Process requests for entry of visitors and site visits.
• Schedule meetings/conferences; prepare agenda and presentations, make room reservations, organize the provision of necessary equipment for the meeting and refreshments, as needed.
• Perform special projects and all other administrative duties as assigned.
• The essential duties identified are representative but are not intended to be an exhaustive or inclusive list of all the responsibilities of the position.

What You Can Expect

• A culture that values people through recognition of accomplishments, work-life balance, and a sense of community.
• A diverse group of talented individuals working toward the common goal of supporting the United States Navy in their pursuit of national security.
• Competitive and attractive pay and benefits with a stable organization.
• Opportunities to participate in BPMI sponsored committees and clubs, each with their own mission and purpose.
• Career advancement and professional development programs.

Minimum Job Requirements

• Associate's degree in business or a related field from an accredited college or university.
• Four (4) or more years of completed education and/or relevant experience may be considered to satisfy educational and years of experience requirements.
• Requires a security clearance; however, all qualified candidates will be considered regardless of their current clearance status.
• The ability to obtain and maintain a Department of Energy security clearance is required.
• U.S. citizenship is a requirement for security clearance applicants.

Preferred Job Requirements

• Knowledge and ability to use Windows and Microsoft Office software packages (e.g., Word, Excel, PowerPoint, Outlook, Teams).
• Strong written communication skills including proper grammar, formatting, and etiquette.
• Prior experience as an administrative assistant or related role.
• Team-oriented; motivated and willing to assist others.
• Ability to follow oral and written instructions and direction.
• Ability to plan and organize competing priorities, including tasks and events.
• Strong interpersonal and customer service skills.

Why BPMI?

Bechtel Plant Machinery, Inc. (BPMI) is a prime contractor for the Naval Nuclear Propulsion Program (NNPP). BPMI is involved in the design, purchase, quality control, and delivery of major propulsion plant components for installation in nuclear‑powered aircraft carriers, submarines, and prototype plants for the U.S. Navy. Teamwork, cooperation, and the pursuit of excellence have been the driving forces behind the growth and success of BPMI. For more information, visit www.bpmionline.com. BPMI is a drug‑free workplace. Candidates accepting a job offer will be required to pass a pre-placement drug screening and background investigation. As an employee, you will be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. All employees are subject to being randomly selected for drug testing without advance notification.

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.