Administrative Assistant - Calendar, Invoicing & CRM Support

Trinity Solar; Reading (Berks County); On-site; USD 38,000 - 48,000; Full time

Job summary

Trinity Solar seeks an experienced Administrative Assistant to support the business operations. You will coordinate customer appointments, maintain digital calendars, update records, and handle communications including emails and calls. You will also process invoices for accuracy and interact with visitors and vendors.

Strong organizational skills and attention to detail are essential. A high school diploma or GED is required, with preference for an Associate degree in Business Administration or

Qualifications

• High School diploma or GED required; Associate degree preferred.
• Proficient with MS Office and Adobe PDF.
• Salesforce.com experience preferred.
• Strong verbal and written communication skills.
• Attention to detail and data entry experience.
• Ability to adapt to shifting demands.
• Time management skills.
• Comfortable with handling emails, calls, and calendars.

Responsibilities

• Coordinate appointments with customers and maintain digital calendars.
• Update customer records within a database.
• Source, print, prepare job details according to schedule.
• Manage communication including emails, phone calls, and cases.
• Receive invoices and approve for accuracy.
• Engage with visitors and outside vendors.

Skills

Strong verbal & written communication

Data entry

Time management

Attention to detail

Adaptability to shifting demands

Education

High School diploma or GED

Associate degree in Business Administration

Tools

MS Office

Adobe PDF

Salesforce

Job description

Trinity Solar seeks an experienced Administrative Assistant to support the business operations. You will coordinate customer appointments, maintain digital calendars, update records, and handle communications including emails and calls. You will also process invoices for accuracy and interact with visitors and vendors.

Strong organizational skills and attention to detail are essential. A high school diploma or GED is required, with preference for an Associate degree in Business Administration or