Administrative Assistant - Office & Scheduling Support

Trinity River Authority of Texas; Arlington (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Trinity River Authority of Texas is seeking an Office Coordinator II/III to support managers with daily administrative tasks, including document management, scheduling, and correspondence. The role requires strong word processing, attention to confidentiality, and the ability to handle invoices and meeting minutes.

The ideal candidate will have 1–2 years of secretarial experience, a High school diploma or GED, and proficiency in Microsoft Office, Maximo, Lawson, and MS Teams.

Qualifications

• High school diploma or GED required.
• 1–2 years of varied secretarial experience preferred.
• Proficiency in Word, Excel and basic proofreading.

Responsibilities

• Process and proofread reports and correspondence for managers.
• Maintain files and manage document records and scanning.
• Answer calls, manage messages, and maintain manager schedules.
• Schedule meetings, reserve rooms, and record minutes as needed.
• Draft correspondence and support budget-related data as required.
• Assist with invoices, requisitions, and petty cash tasks.

Skills

60 wpm typing

Word processing

Excel

Maximo

Lawson

MS Teams

Education

High school diploma or GED

Tools

Microsoft Office

Maximo

Lawson

MS Teams

Job description

Trinity River Authority of Texas is seeking an Office Coordinator II/III to support managers with daily administrative tasks, including document management, scheduling, and correspondence. The role requires strong word processing, attention to confidentiality, and the ability to handle invoices and meeting minutes.

The ideal candidate will have 1–2 years of secretarial experience, a High school diploma or GED, and proficiency in Microsoft Office, Maximo, Lawson, and MS Teams.