Administrative Assistant — Calendar, Communications & Reports

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 35,000 - 55,000; Full time

Job summary

Jefferson Health is seeking an organized administrative professional to provide comprehensive support for a fast-paced department in Philadelphia. You will manage calendars, coordinate communications, and assist with day-to-day office operations.

The role requires strong attention to detail, professionalism, and the ability to prioritize multiple tasks while maintaining confidentiality. Healthcare setting experience is preferred.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.
• Minimum 2 years of administrative or clerical experience required; healthcare or academic setting preferred.
• Proficiency in secretarial skills and standard office software; PowerPoint a must.

Responsibilities

• Interact with coworkers, visitors and staff in line with Jefferson values.
• Manage complex calendars and schedule meetings using Outlook, Teams and other tools.
• Serve as primary contact for calls, emails and correspondence; route communications appropriately.
• Prepare, edit and distribute reports, presentations and documents with high accuracy.
• Maintain confidential information and handle personnel records per policy.
• Coordinate meetings and events, including logistics and follow-ups.
• Perform data entry and maintain filing systems for accessibility and compliance.
• Oversee office operations including supplies and general administrative needs.
• Process mail and support document handling, scanning and recordkeeping.
• Provide general administrative support and assist team members; support special projects.

Skills

Calendar management

Communication

Secretarial skills

Multitasking

Attention to detail

Education

High School Diploma/GED

Bachelor's degree preferred

Tools

Outlook

Teams

MS Office

PowerPoint

Job description

Jefferson Health is seeking an organized administrative professional to provide comprehensive support for a fast-paced department in Philadelphia. You will manage calendars, coordinate communications, and assist with day-to-day office operations.

The role requires strong attention to detail, professionalism, and the ability to prioritize multiple tasks while maintaining confidentiality. Healthcare setting experience is preferred.