Cardiology Admin Assistant: Calendar, Reports & Support

Penn Medicine; West Chester (Chester County); On-site; USD 42,000 - 56,000; Full time

Job summary

Penn Medicine is seeking an administrative support professional for the Cardiology Department. Responsibilities include preparing reports, calendar management, expense tracking, and coordinating meetings with professional telephone etiquette.

The role supports the Director, Clinical Managers, Physicians and Medical Directors, with on-call calendars and policy maintenance as part of a collaborative team across Cardiovascular Services.

Qualifications

• HS diploma or GED required.
• Associate or Bachelor's degree preferred.
• 0-1 year experience in health care environment.

Responsibilities

• Provides administrative support for the Cardiology Department, including reports and expense tracking.
• Manages calendars, meetings, travel arrangements, and conference logistics.
• Prepares presentations, meeting materials, and distributes reports.
• Creates purchase orders and check requests.
• Maintains databases and files for Cardiovascular Services.
• Supports Director, Clinical Managers, Physicians and Medical Directors.
• Coordinates on-call calendars for Non-Invasive Cardiologists.
• Updates policies and monthly status reports with Clinical Leaders.

Skills

Customer service

Calendar management

Data entry

Report preparation

Education

High school diploma or GED

Associate degree preferred

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Job description

Penn Medicine is seeking an administrative support professional for the Cardiology Department. Responsibilities include preparing reports, calendar management, expense tracking, and coordinating meetings with professional telephone etiquette.

The role supports the Director, Clinical Managers, Physicians and Medical Directors, with on-call calendars and policy maintenance as part of a collaborative team across Cardiovascular Services.