Administrative Assistant

Neighborly Company and its affiliates; Milwaukee (WI); On-site; USD 20,000 - 34,000; Full time

Job summary

Rainbow Restoration is seeking an Administrative Associate to support management and staff. Responsibilities include answering calls, scheduling services, data entry, invoicing, and basic bookkeeping using QuickBooks.

The role emphasizes accuracy, professional communication, and teamwork within a growing restoration services company. Entrylevel through experienced applicants are invited to apply, with compensation corresponding to experience and role level.

Qualifications

• Computer literate with proficiency in Microsoft Office (Word, Outlook, Excel) and other software.
• Experience with QuickBooks.
• Experience with Xactware software would be helpful but not mandatory.
• Strong written and verbal communication skills.
• Detail-oriented with strong data entry skills.

Responsibilities

• Receive incoming calls in professional and courteous manner.
• Assist with the scheduling of services.
• Clerical duties including mail processing and data entry.
• Notify customers of service call status and follow up after work is completed.
• Call potential customers to explain services and solicit business.
• Bill customers for work performed; manage accounts receivable.

Skills

Microsoft Office

QuickBooks

Written & verbal comms

Data entry accuracy

Team player

Willing to train others

Career minded

Tools

Microsoft Office

QuickBooks

Xactware

Job description

Established in 1981, Rainbow Restoration offers home and commercial restoration emergency services. We also provide carpet cleaning and construction services with over 400 locations worldwide. We are on a mission to improve the lives of not only our customers, but also our employee family members. Rainbow Restoration hires people who set high standards for themselves and want to "Live RICH" with a team that values Respect, Integrity, with Customer focus, while Having fun in the process. We want you on our team!

In this Administrative position, you are a key team member supporting the work of management and other staff. You are responsible for office management, clerical, receptionist, bookkeeping, and project-based work to contribute to the day-to-day operations of Rainbow Restoration. Exemplifying our code of values, you must show respect and courtesy to all customers and fellow team members.

Specific Responsibilities:

• Receive incoming calls in professional and courteous manner
• Assist with the scheduling of services
• Clerical duty as required including mail processing, customer and job data entry
• Notify customers of service call status and follow up with customers after the work is completed
• Call potential customers to explain the company services and solicit business
• Bill customers for work performed
• Collect all monies from all sources (accounts receivables)
• Pay vendors for services used (accounts payable)
• Perform other duties as required. These duties may include job functions that are outside the scope of normal job duties

Job Requirements:

• Computer literate with proficiency in the use of Microsoft Office (Word, Outlook, Excel) and other computer software
• Experience with QuickBooks
• Experience in Xactware software would be helpful, but not mandatory
• Ability to learn new computer software
• Strong written and verbal communication skills
• Detail-oriented with strong data entry skills
• Professional appearance and personality
• Team player who can work independently
• Willing to train supporting team members (stewardship)
• Career minded mentality planning for future positions/ownership, not just looking for a job for today.

Compensation:

• Administrative Assistant (entry level/minimal experience): $14.50-$15.50 Hr.
• Administrative Assistant 1: $16-$18 Hr.
• Administrative Assistant 2: $18-$20 Hr.
• Bookkeeper / Manager: $20-$25+ Hr. (competitive based on experience).

Thanks for considering a career with Rainbow Restoration.

We are an Equal Opportunity Employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, national origin, age, disability, veteran status, or any other prohibited federal, state, or local law.