Administrative Assistant - Bookkeeper

W3Global; Greenwich (CT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) with company matching

Paid time off

Paid sick time

Paid training

Flexible schedule

Job summary

W3Global is seeking a dependable bookkeeper to support the front office, accounting, and project management teams. The role offers opportunities to develop additional skills and grow within the organization.

The position focuses on accurate bookkeeping, data entry, and filing, with backup for payables/receivables and payroll reports. A detail-oriented, independent team player is preferred.

Qualifications

• Previous bookkeeping or administrative experience preferred.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information professionally.
• Comfortable working independently and as part of a team.
• Proficiency with Microsoft Office and basic accounting software preferred.

Responsibilities

• Perform bookkeeping, reconciliations, data entry, and filing.
• Provide backup support for Accounts Payable and Accounts Receivable.
• Prepare certified payroll reports and supporting documentation.
• Maintain vehicle and driver compliance, including registrations, inspections, insurance, and permits.
• Assist with union benefits, dues, contributions, and required reporting.
• Maintain employee financial, compliance, and union records.
• Answer and route telephone calls and assist front-office visitors.
• Support accounting and administrative staff during absences and busy periods.

Skills

Bookkeeping

Data entry

Reconciliations

Microsoft Office

Confidential information handling

Tools

Accounting software

Job description

Our client is seeking a dependable and detail-oriented Bookkeeper. This position supports the front office, accounting, and project management teams, with opportunities to develop additional skills and grow with the organization.

Responsibilities

• Perform bookkeeping, reconciliations, data entry, and filing.
• Provide backup support for Accounts Payable and Accounts Receivable.
• Prepare certified payroll reports and supporting documentation.
• Maintain vehicle and driver compliance, including registrations, inspections, insurance, and permits.
• Assist with union benefits, dues, contributions, and required reporting.
• Maintain employee financial, compliance, and union records.
• Answer and route telephone calls and assist front-office visitors.
• Support accounting and administrative staff during absences and busy periods.

Qualifications

• Previous bookkeeping or administrative experience preferred.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information professionally.
• Comfortable working independently and as part of a team.
• Proficiency with Microsoft Office and basic accounting software preferred.

Benefits

• Medical, dental, vision, disability, and life insurance.
• 401(k) with company matching and retirement plan.
• Paid time off, paid sick time, and paid training.
• Flexible schedule.