Billing Specialist – Invoicing, AR & Process Improvements

Davis-Ulmer Sprinkler Co; Village of Liverpool (NY); On-site; USD 52,000 - 74,000; Full time

Job summary

Davis-Ulmer Sprinkler Co. is seeking a Billing Specialist in Liverpool, NY to prepare invoices, manage accounts receivable, and ensure timely billing. You will verify data, resolve discrepancies, and collaborate across sales and service teams to maintain accurate records and cash flow.

The ideal candidate has strong analytical and communication skills, experience with accounting software, and a commitment to integrity and confidentiality in handling sensitive information.

Qualifications

• High school diploma or equivalent; accounting degree preferred.
• Proven experience as a Billing Specialist or in a similar finance role.
• Strong knowledge of billing procedures and collection techniques.
• Proficiency in accounting software and MS Office, especially Excel.
• Excellent attention to detail, organizational skills, and integrity.

Responsibilities

• Prepare and issue accurate invoices for products/services rendered to clients.
• Review and verify billing data and documents for accuracy and completeness.
• Monitor accounts receivable, follow up on outstanding payments, and resolve discrepancies.
• Respond to client inquiries regarding billing issues, discrepancies, and payment terms.
• Maintain, organize, and update billing records and customer accounts in the billing system.
• Collaborate with other departments, such as sales and customer service, to ensure customer satisfaction.
• Ensure compliance with company policies, procedures, and relevant regulations.
• Assist in preparing financial reports related to billing and collections.
• Identify opportunities for process improvement and efficiency.
• Perform additional accounting and administrative tasks as assigned.

Skills

Analytical skills

Communication skills

Discretion

Billing procedures

Accounting software

Excel

Attention to detail

Organizational skills

Integrity and confidentiality

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

Accounting software

MS Office / Excel

Job description

Davis-Ulmer Sprinkler Co. is seeking a Billing Specialist in Liverpool, NY to prepare invoices, manage accounts receivable, and ensure timely billing. You will verify data, resolve discrepancies, and collaborate across sales and service teams to maintain accurate records and cash flow.

The ideal candidate has strong analytical and communication skills, experience with accounting software, and a commitment to integrity and confidentiality in handling sensitive information.