Administrative Assistant (Billing/AP/Payroll Clerk)

Tutor Me LA LLC; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Generous PTO plan

Growth and advancement opportunities

Job summary

Tutor Me LA LLC is looking for an Administrative Assistant (Billing/AP/Payroll Clerk) to support their billing and payroll operations. Successful candidates must possess strong communication and analytical skills, with a college degree and relevant internship or work experience.

The position provides excellent growth and advancement opportunities, along with a generous PTO plan. You will join a dynamic team dedicated to the firm's daily operations and contribute to a positive work environment.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong analytical, problem-solving, and productivity skills.

Responsibilities

• Supporting all billing and payroll operations.
• Ensuring that all tasks are completed within set guidelines.
• Researching and responding to inquiries.

Skills

Excellent verbal and written communication skills

Strong analytical and problem-solving skills

Proficiency in Microsoft Office applications

Customer service skills

Time management

Confidentiality and discretion

Education

College graduate with internship/work experience

Job description

Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm.

Responsibilities

• Supporting all billing and payroll operations
• Utilization of accounting and payables software programs to perform duties and responsibilities
• Ensuring that all tasks and duties completed are done within the firm's set guidelines and policies
• Accurately and timely completing assignments
• Researching and responding to inquiries
• Displaying a positive, high-energy attitude within our team environment
• Reviewing and editing pre-bills in response to attorney and support staff requests
• Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
• Creating, printing and verifying the accuracy of invoices prepared for clients
• Reviewing and verifying the accuracy of supporting documentation as required
• Assisting with obtaining information required for e-billing and liaising with e-billing coordinators
• Reviewing and analyzing rejected invoices and assisting with their resolution
• Processing write-offs per Firm policy
• Assistance with the creation and distribution of daily, weekly, monthly reports
• Assisting with year-end closing and reporting as required
• Assisting with special projects on various issues as needed

Requirements

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong analytical, problem-solving and & productivity skills
• Excellent time management skills and the ability to work flexible hours to meet deadlines
• Ability to function well in a high-paced environment with shifting priorities
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Proficiency in Microsoft Office applications
• Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
• Proficiency in basic accounting principles and the ability to perform mathematical functions
• College graduate with internship/work experience

Benefits

• Generous PTO plan
• Excellent growth and advancement opportunities