Administrative Assistant

Wmfireprotection; New York (NY); On-site; USD 25,003 - 35,610; Full time

Benefits offered by this job

Competitive Compensation

Comprehensive Benefits Package

Career Development Opportunities

Job summary

Wmfireprotection is seeking an Administrative Assistant in New York, NY. In this role, you'll handle clerical tasks, support accounts payable, and manage inventory.

The ideal candidate has a High School Diploma, strong organizational and customer service skills, and proficiency in Microsoft Office. Join a team dedicated to creating a safe environment while enjoying a competitive wage starting at $22.00 per hour.

Qualifications

• Previous experience in an administrative setting or an equivalent combination of education and experience.
• Strong customer service skills with the ability to interact effectively and professionally.
• Good oral, written, and telephone communication skills.

Responsibilities

• Receive and process incoming purchase orders.
• Support the accounts payable function by tracking invoices.
• Monitor and maintain building supply inventory.

Skills

Customer service skills

Time management

Organizational skills

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office

AS400

Job description

DU Family of Companies is a network of fire protection, life safety, and security service companies, protecting people and property across 30+ locations and 11 states. Davis-Ulmer Sprinkler Co., founded in 1946 and headquartered in Liverpool, NY, is a full-service fire sprinkler, suppression, alarm, and security contractor with a long-standing reputation as one of the premier fire protection companies in the Northeast. As a proud member of the DU Family of Companies, powered by APi Group, we combine the strength of a leading life safety network with the responsiveness and relationships of a local partner. Living our motto, "we protect what you value most," Davis-Ulmer Sprinkler Co. offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Due to continued growth, we are looking to add an Administrative Assistant to our Liverpool, NY team. In this role, you will handle a variety of clerical and administrative tasks, communicate effectively with internal and external stakeholders, and contribute to organizational efficiency by providing timely, accurate support to the team and management. Success in this role requires strong organizational skills, attention to detail, a customer-focused mindset, and the ability to manage competing priorities in a fast-paced office environment.

Key Responsibilities

• Receive and process incoming purchase orders, ensuring accurate recordkeeping and timely routing to the appropriate teams.
• Support the accounts payable function by tracking, organizing, and processing invoices and related documentation in accordance with company procedures.
• Monitor and maintain building supply inventory, including copier paper, bathroom toiletries, and kitchen supplies, and coordinate restocking as needed.
• Maintain and organize Certificates of Insurance files for customers, ensuring records are current, complete, and readily accessible.
• Assist with onboarding new employees, including preparing documentation, coordinating orientation materials, and serving as a point of contact for new hire administrative needs.
• Answer phones, greet visitors, and direct inquiries to the appropriate team members in a professional and courteous manner.
• Perform general office duties including copying, scanning, faxing, filing, and maintaining organized physical and electronic records.
• Assist with special projects and other related duties as assigned.

Qualifications

• High School Diploma or GED required.
• Previous experience in an administrative setting, or an equivalent combination of education and experience.
• Strong customer service skills with the ability to interact effectively and professionally with a wide variety of individuals in person, by phone, and in writing.
• Good oral, written, and telephone communication skills.
• Strong time management, organizational, and interpersonal skills.
• Moderate to advanced computer skills, including proficiency with Microsoft Office products and the AS400 system.

The wage for this role is $22.00 per hour and above, based on experience and qualifications.

As part of the DU Family of Companies, we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Why Choose DU Family of Companies?

• Competitive Compensation:We offer competitive pay rates for experienced professionals, ensuring your skills are recognized and rewarded appropriately.
• Comprehensive Benefits Package:Enjoy an industry-leading benefits package that includes medical, dental, vision, and additional perks, ensuring your health and well-being are taken care of.
• Strength of the Family:The Davis-Ulmer Family of Companies, with over 30 locations across the East Coast and Midwest, epitomizes the strength of a team-first mindset. Embracing a culture of collaboration, we unite to share knowledge, resources, and best practices across our network of branches. This collective approach strengthens us as a cohesive group, amplifying our impact far beyond what any individual business unit could achieve alone.
• Backed by APi Group:As a subsidiary of APi Group, a publicly traded, multi-billion-dollar corporation headquartered in Minnesota, we provide the financial stability and support needed for success. Benefit from world-class training and leadership development opportunities, backed by a powerhouse in the Fire Life Safety & Security industry.
• Long-Term Career Relationships:Many of our employees have been with us for 20+ years! We believe in investing in the right people, fostering enduring professional relationships that benefit both individuals and the company alike. Join us and become part of a community where your dedication is recognized and valued for the long term.
• Values Match:We prioritize hiring individuals whose values align with ours. Our commitment to value-driven recruitment is a cornerstone of our People/Talent Development Operating Code.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

DAVIS-ULMER'S ENDURING PURPOSE: "To protect what people value most."

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

Equal Opportunity Employer, including disabled and veterans.