Administrative Assistant (Billing/AP/Payroll Clerk)

Tutor Me LA LLC; Los Angeles (CA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to enhance their billing and payroll operations. This role is crucial for supporting the daily functions of the firm and requires excellent communication and organizational skills. As part of a dynamic team, you will engage in various responsibilities, including managing invoices, liaising with e-billing coordinators, and ensuring compliance with firm policies. The position offers a generous PTO plan and excellent growth opportunities, making it an exciting chance to advance your career in a supportive environment.

Benefits

Generous PTO plan

Excellent growth and advancement opportunities

Qualifications

• Excellent verbal and written communication skills are essential.
• Proficiency in Microsoft Office applications is required.
• Knowledge of bookkeeping procedures and basic accounting principles.

Responsibilities

• Support all billing and payroll operations effectively.
• Create, print, and verify the accuracy of invoices for clients.
• Assist with year-end closing and reporting tasks.

Skills

Verbal Communication

Written Communication

Customer Service

Analytical Skills

Problem-Solving

Time Management

Flexibility

Confidentiality

Education

College Graduate

Tools

Microsoft Office

Accounting Software

Job description

Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm.

Responsibilities

1. Supporting all billing and payroll operations
2. Utilization of accounting and payables software programs to perform duties and responsibilities
3. Ensuring that all tasks and duties are completed within the firm's set guidelines and policies
4. Accurately and timely completing assignments
5. Researching and responding to inquiries
6. Displaying a positive, high-energy attitude within our team environment
7. Reviewing and editing pre-bills in response to attorney and support staff requests
8. Executing complex bills (e.g., multiple discounts, split-party billing, electronic bills)
9. Creating, printing, and verifying the accuracy of invoices for clients
10. Reviewing and verifying supporting documentation as required
11. Assisting with e-billing processes and liaising with e-billing coordinators
12. Reviewing and resolving rejected invoices
13. Processing write-offs per Firm policy
14. Creating and distributing reports (daily, weekly, monthly)
15. Assisting with year-end closing and reporting
16. Supporting various special projects as needed

Requirements

1. Excellent verbal and written communication skills
2. Strong interpersonal and customer service skills
3. Analytical, problem-solving, and productivity skills
4. Excellent time management and flexibility to meet deadlines
5. Ability to work well in a high-paced environment with shifting priorities
6. Maintain confidentiality, exercise discretion, and exercise good judgment
7. Proficiency in Microsoft Office applications
8. Knowledge of bookkeeping procedures (posting, balancing, debits/credits, journal entries)
9. Understanding of basic accounting principles and mathematical functions
10. College graduate with internship or work experience

Benefits

• Generous PTO plan
• Excellent growth and advancement opportunities