Accounts Payable Clerk

Efficiently Global Solutions; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking staffing placement group as an Accounts Payable & Accounts Receivable Clerk, where you will play a vital role in supporting financial operations. This position involves processing invoices and payments, maintaining vendor relationships, and ensuring accuracy in financial records. You'll work in a dynamic environment, contributing to the efficiency of financial processes while collaborating with a dedicated team. If you're detail-oriented and ready to make a difference in financial management, this is the perfect opportunity for you.

Qualifications

• 2-4 years experience in AP/AR functions required.
• Proficiency in MS Excel for data manipulation and reporting.

Responsibilities

• Process invoices and payments accurately and timely.
• Monitor and follow up on outstanding payments from clients.

Skills

Accounts Payable Management

Accounts Receivable Management

Data Entry

Problem-Solving

Time Management

Communication Skills

Analytical Skills

Education

Bachelor's Degree in Accounting or Finance

Tools

MS Office

MS Excel

Job description

Job Summary
As an Accounts Payable & Accounts Receivable Clerk, you will be placed with one of our esteemed clients to support both AP and AR functions within the finance department. You will be responsible for timely processing of invoices, payments, and receivables, ensuring financial accuracy and maintaining strong vendor and customer relationships. Your role will contribute to the smooth operation of the financial processes within the organization.

This role is within our staffing placement group.

Key Responsibilities
Accounts Payable Duties:

• Receive and process invoices, ensuring accurate documentation and authorization.
• Match invoices with purchase orders and receive documents for verification.
• Data entry and upload of invoices into the accounting system.
• Prepare and process payment batches for approval.
• Maintain and organize accounts payable documents and records.
• Assist in resolving discrepancies related to invoices and payments.
• Respond to internal and external inquiries regarding payment status.
• Assist in vendor statement reconciliations and follow up on outstanding items.
• Help maintain and update vendor information in the database.
• Generate AP reports and assist with data analysis.
• Assist in preparing payment runs and distributing electronic payments.

Accounts Receivable Duties:

• Generate and issue invoices to clients/customers in a timely manner.
• Monitor and follow up on outstanding payments, ensuring timely collections.
• Maintain accurate records of customer payments, credits, and adjustments.
• Reconcile customer accounts and resolve billing discrepancies.
• Process and record incoming payments, including checks, wire transfers, and electronic payments.
• Coordinate with clients regarding payment schedules and overdue accounts.
• Prepare and analyze AR aging reports to track outstanding invoices.
• Assist in month-end closing procedures for accounts receivable.

Qualifications

• Bachelor s or equivalent degree in accounting or finance.
• 2 - 4 years of previous experience in AP and/or AR functions.
• Experience working in a multinational company (US/UK preferred).
• Proficiency in MS Office, particularly MS Excel for data manipulation and reporting.
• Strong problem-solving skills with a focus on discrepancy resolution and reconciliations.
• Ability to manage multiple tasks simultaneously with strong time management skills.
• Ability to work both independently and collaboratively within a team with minimal supervision.

Soft Skills Requirements

• Excellent communication and interpersonal skills.
• Attention to detail and accuracy in financial record-keeping.
• Strong analytical and critical-thinking abilities.
• Ability to adapt to fast-paced work environments and meet deadlines.
• Excellent communication and interpersonal skills.