Payroll Clerk

ISANA; Los Angeles (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in Los Angeles is seeking a qualified Payroll/AP Clerk to support payroll and accounts payable processes. The ideal candidate will demonstrate strong organizational skills, attention to detail, and effective communication abilities. Responsibilities include maintaining payroll data, processing invoices, and collaborating with HR. This role requires at least 2 years of relevant experience and familiarity with payroll systems like PAYCOM and ExpenseWatch.

Qualifications

• At least 2 years of relevant experience required.
• Familiarity with payroll and accounts payable processes.

Responsibilities

• Maintain payroll information and operations according to company policies.
• Review and manage incoming invoices for timely processing.
• Collaborate with HR to update employee information.

Skills

Business acumen

Presentation skills

Strategic thinking

Customer/client focus

Leadership

Decision-making

Performance management

Excellent verbal and written communication skills

Attention to detail

Analytical skills

Tools

PAYCOM

ExpenseWatch

Microsoft Suite

Outlook

CharterVision

Intact

Job description

Responsible for assisting the Accounts Payable & Payroll Departments.

Job Duties:

Seeking a qualified Payroll / AP Clerk to support all aspects of payroll and Accounts Payable processes. The ideal candidate should be capable of working independently, multitasking, and demonstrating attention to detail and effective time management. Experience with PAYCOM, ExpenseWatch, or similar systems is advantageous. Strong organizational skills, proficiency in computer software (Microsoft Suite, PAYCOM, Outlook, ExpenseWatch, CharterVision, Intact), and excellent communication and problem-solving abilities are essential for addressing inquiries from employees, vendors, and management.

Payroll Responsibilities:

• Maintain payroll information and operations in accordance with company policies.
• Investigate and resolve payroll discrepancies.
• Respond promptly and professionally to employee payroll inquiries.
• Collaborate with Human Resources to update employee information and benefits via Personnel Action Forms.
• Verify timesheets and other payroll data for bi-monthly processing.
• Assist with calculating, entering, and processing bonuses, stipends, and earnings/deductions.
• Prepare and analyze PAYCOM reports for payroll processing.

Accounts Payable Responsibilities:

• Review and manage incoming invoices received via mail, online, or email for timely processing.
• Set up new vendors in ExpenseWatch and manage existing vendor relationships and contracts.
• Review and approve requisitions in ExpenseWatch to generate purchase orders.
• Process invoices, ensuring they progress through approval and payment stages.
• Maintain and update resource codes used for purchases.
• Generate ad hoc reports for school sites and the Finance department as needed.

Qualifications:

Applicants should have at least 2 years of relevant experience and familiarity with the following:

• Business acumen
• Presentation skills
• Strategic thinking
• Customer/client focus
• Leadership
• Decision-making
• Performance management
• Excellent verbal and written communication skills
• Minimum of three years managerial experience
• Strong leadership abilities
• Organizational skills for processes and personnel
• Attention to detail
• Analytical skills
• Knowledge of marketing and sales principles
• Conflict management between employees and partners

The candidate must work effectively with minimal supervision, demonstrating problem-solving and critical reasoning skills. Excellent communication, responsiveness, professionalism, and customer service are priorities. Physical requirements include full use of hands and fingers, speaking ability, bending at 45 degrees, and lifting up to 15 lbs. Occasional local travel and evening/weekend work may be required as needed.