Office Coordinator - Bilingual English/Spanish Required

Kent Companies; Pflugerville (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

PTO (Paid Time Off)

Medical, dental, and vision coverage

Supplemental insurance options

Retirement plans with employer-matched

Holiday pay

Scholarship opportunities for depend–"

Leadership development opportunities

Job summary

Kent Companies seeks an Office Coordinator to handle day-to-day clerical tasks and keep operations running smoothly at our Pflugerville, TX site. The role involves greeting guests, supporting HR tasks, and managing mail and supplies while maintaining professional communication with colleagues and vendors.

Successful candidates will have prior office experience, strong multitasking skills, and a customer-focused approach.

Qualifications

• Previous customer service and office experience required.
• Ability to multi-task.
• Excellent communication skills with a focus on administrative writing.
• Ability to manage multiple priorities.
• Excellent interpersonal skills with tact and diplomacy.
• Thrives in fast-paced environments and learns quickly.
• Bilingual (English/Spanish).
• Valid driver’s license.
• Reliable transportation to workplace.
• Ability to pass background check related to driving and drug screening.
• Must be able to work in the United States without sponsorship now or in the future.

Responsibilities

• Greet guests and customers in person or on the phone and direct inquiries.
• Maintain office supplies inventory and place orders as needed.
• Oversee office cleanliness and supervise cleaning staff.
• Assist with New Hire Orientation packets.
• Distribute company property and technology; handle related paperwork.
• Support Office Director/HR as needed.
• Ensure daily mail, UPS, FedEx, and Amazon deliveries are checked and distributed.

Skills

Customer service experience

Office administration

Multi-tasking

Excellent written communication

Prioritization

Interpersonal skills

Bilingual English/Spanish

Driver's license

Background check & drug screening

U.S. work authorization

Job description

The Office Coordinator is responsible for various day-to-day office and clerical tasks. This individual will be integral to ensuring that office operations run smoothly and successfully support other business activities.

Duties and Responsibilities

• Primary duties involve greeting guests and customers, in person or on the telephone, and answering or directing inquiries.
• Maintains office supplies inventory by checking stock to determine the inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies.
• Oversees office cleanliness, directing cleaning staff and monitoring break areas for cleanliness.
• Assist with preparing New Hire Orientation packets
• Responsible for distribution of company property/technology, including paperwork.
• Responsible for assisting the Office Director/HR as needed and requested.
• Responsible for ensuring mail, UPS, FedEx, and Amazon are checked and distributed daily.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.

• Previous customer service and office experience required.
• Ability to multi-task
• Excellent communication skills, with a focus on administrative writing
• Ability to manage multiple priorities and assess appropriate priority levels
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Thrives in a fast-paced work environment and has the ability to learn new skills quickly.
• Bilingual (English/Spanish)
• Valid driver’s license
• Must have reliable transportation to the workplace(s)/ job location(s).
• Ability to successfully pass a background check related to driving (for any driver)
• Ability to pass drug screening.
• Must be able to work in the United States without corporate sponsorship now and in the future.

Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location, with a fully customized benefits package presented upon hire. Typical benefits packages include:

• Weekly pay
• PTO (Paid Time Off)
• Medical, dental, and vision coverage
• Supplemental insurance options
• Retirement plans with discretionary employer-matching
• Holiday pay (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Scholarship opportunities for dependents
• Leadership development opportunities