Administrative Assistant - Bank Operations

Madison-Davis, LLC; Town of Islip (NY); On-site; USD 28,000 - 30,000; Full time

Job summary

Madison-Davis, LLC is seeking an organized Administrative Assistant to support bank operations. This in-office role handles correspondence, scheduling, records management, reporting, and internal communications to keep daily operations running smoothly.

Responsibilities include managing mail and emails, preparing letters and reports, maintaining payroll and attendance records, coordinating meetings and travel, and assisting with basic bookkeeping.

Responsibilities

• Open, organize, and distribute incoming mail, email, faxes, and other correspondence.
• Prepare letters, memos, reports, presentations, and routine departmental communications.
• Maintain accurate payroll, attendance, and departmental records.
• Manage filing systems and retrieve documents, reports, and other records as needed.
• Greet visitors, manage access requests, and direct guests appropriately.
• Prepare routine responses to inquiries and serve as a point of contact for administrative matters.
• Coordinate meetings, including scheduling, agendas, minutes, room arrangements, and related logistics.
• Maintain calendars and coordinate meetings and appointments for department leadership.
• Arrange business travel and prepare related documentation when needed.
• Assist with basic bookkeeping, Concur invoices, reporting, and other administrative financial tasks.
• Compile information, conduct basic research, and prepare materials for management review.
• Order office supplies and coordinate with internal and external contacts on administrative needs.

Job description

Title: Bank Operations Assistant Office Status: In-Office Pay Rate: $20-$22/hour Contract Length: Not specified

A professional services organization is seeking an organized and dependable Administrative Assistant to support day-to-day departmental operations. This role provides a broad range of administrative support, including correspondence, scheduling, records management, reporting, meeting coordination, and internal and external communication. The ideal candidate is detail-oriented, service-minded, comfortable handling confidential information, and able to manage multiple priorities.

RESPONSIBILITIES

• Open, organize, and distribute incoming mail, email, faxes, and other correspondence.
• Prepare letters, memos, reports, presentations, and routine departmental communications.
• Maintain accurate payroll, attendance, and departmental records.
• Manage filing systems and retrieve documents, reports, and other records as needed.
• Greet visitors, manage access requests, and direct guests appropriately.
• Prepare routine responses to inquiries and serve as a point of contact for administrative matters.
• Coordinate meetings, including scheduling, agendas, minutes, room arrangements, and related logistics.
• Maintain calendars and coordinate meetings and appointments for department leadership.
• Arrange business travel and prepare related documentation when needed.
• Assist with basic bookkeeping, Concur invoices, reporting, and other administrative financial tasks.
• Compile information, conduct basic research, and prepare materials for management review.
• Order office supplies and coordinate with internal and external contacts on administrative needs.