Administrative Assistant, Advancement

Trinity Washington University; Hartford (CT); On-site; USD 42,000 - 60,000; Full time

Job summary

Trinity College in Hartford, CT seeks an organized Administrative Assistant to support the Advancement Office. The role provides professional, welcoming service to colleagues, alumni, donors, students, and families while handling confidential information with discretion.

The successful candidate will manage competing priorities, coordinate meetings, prepare documents, and maintain accurate records. Strong communication, teamwork, and technical skills are essential to success in this role.

Qualifications

• Associate's Degree required; bachelor's preferred.
• 1-3 years of administrative support experience.
• Strong organizational skills and discretion with confidential information.

Responsibilities

• Provide day-to-day administrative support to multiple members of the Advancement Office.
• Manage and prioritize multiple assignments, deadlines, and requests while maintaining accuracy.
• Coordinate meetings, appointments, calendars, correspondence, and other administrative activities as needed.
• Prepare, format, proofread, and organize correspondence, reports, presentations, and other documents.
• Respond to inquiries and requests in a timely, courteous, and professional manner.
• Work efficiently in the CRM and other platforms used throughout the division.

Skills

Organization

Attention to detail

Discretion

Customer service

Collaboration

Flexibility

Initiative

Communication

Technology proficiency

Administrative support

Education

Associate's Degree

Bachelor's Degree (preferred)

Tools

CRM software

Office suite

Job description

Job Description

Trinity College seeks a highly organized, service-orientedAdministrative Assistant to provide administrative and operationalsupport within the Advancement Office. This position works acrossthe Advancement organization and provides support to multipleindividuals and functions, requiring strong organizational skills,sound judgment, flexibility, and the ability to manage competingpriorities.

The Administrative Assistant serves as a professional and welcomingpoint of contact for colleagues, alumni, donors, students,families, and other members of the Trinity community. Thesuccessful candidate will demonstrate discretion in handlingconfidential information, excellent customer service skills,attention to detail, and the ability to work effectively bothindependently and as part of a collaborative team.

Responsibilities

• Provide day-to-day administrative support to multiple membersof the Advancement Office
• Manage and prioritize multiple assignments, deadlines, andrequests while maintaining accuracy and attention to detail.
• Coordinate meetings, appointments, calendars, correspondence,and other administrative activities as needed.
• Prepare, format, proofread, and organize correspondence,reports, presentations, and other documents.
• Respond to inquiries and requests in a timely, courteous, andprofessional manner.
• Work efficiently in the CRM and other platforms used throughoutthe division.

Qualifications

• Associate's Degree
• Bachelor's Degree, preferred
• 1-3 years of experience
• Experience as an administrative support team member
• Facility with technology.
• Organization and attention to detail: Maintains accuraterecords, follows through on assignments, and effectively managesmultiple priorities.
• Confidentiality and discretion: Handles sensitiveinformation appropriately and demonstrates sound professionaljudgment.
• Customer service: Provides responsive, courteous, andsolutions-oriented service to internal and externalconstituents.
• Collaboration: Builds positive working relationships andeffectively supports colleagues across the AdvancementOffice.
• Flexibility: Responds positively to changing prioritiesand is willing to assist where needed. Communication: Communicates clearly, professionally, andeffectively in person, by phone, and in writing.
• Initiative: Anticipates needs, follows through onresponsibilities, and identifies ways to improve administrativeprocesses.

About Us

Trinity is a highly selective, independent, nonsectarian liberalarts institution located in the capital city of Hartford,Connecticut. The college maintains a rigorous academic profilecomplemented by a vibrant co-curricular program. With more than2,100 full-time undergraduate students, representing forty-threestates and ninety-one countries, we consider our location in aculturally and socioeconomically diverse capital city to be amongTrinity’s most distinctive assets; and we cultivate strongconnections with our surrounding neighbors and with institutionsand organizations throughout Hartford and the region. As apreeminent liberal arts college in an urban setting, TrinityCollege prepares students to be bold, independent thinkers who leadtransformative lives.

Trinity College is an independent, nonsectarian liberal artscollege for men and women, with approximately 2,200 undergraduatestudents and 200 faculty members, located in Hartford, Connecticut.

Our Mission is “Engage. Connect. Transform.” As the preeminentliberal arts college in an urban setting, Trinity College preparesstudents to be bold, independent thinkers who lead transformativelives.

Trinity is an actively engaged community of students,faculty and staff who work together to develop and sustain theintellectual and creative opportunities central to a first-classliberal arts education. Hartford, the state capital, provides manyopportunities for cultural and social engagement.

The College is committed to building a representative and diversefaculty, administrative staff, and student body. Trinity is anEqual Opportunity/Affirmative Action Employer. Women and minoritiesare encouraged to apply. Applicants with disabilities shouldrequest, in advance, any needed accommodation in order toparticipate in the application process.

For all faculty positions, completion of the Ph.D. or appropriateequivalent is expected. Candidates should have a strong commitmentto undergraduate and interdisciplinary teaching in a liberal artscontext, and a well-articulated plan for sustained research.Trinity is especially interested in candidates who can contributeto the diversity and excellence of the academic community throughtheir research, teaching, and service.