Administrative Assistant, Economics

Trinity Washington University; Hartford (CT); Sur place; USD 32 000 - 33 000; Plein temps

Résumé du poste

Trinity College in Hartford, CT, is seeking an administrative support professional to provide operational and department-wide assistance. The role includes scheduling, budgeting coordination, event planning, and marketing support for promotions and materials.

The ideal candidate will have a High School Diploma or GED with a preference for a Bachelor's Degree and 1–3 years of related experience, strong communication skills, and the ability to manage multiple tasks in a dynamic environment.

Qualifications

• High School Diploma or GED required.
• Bachelor's Degree preferred.
• 1–3 years’ relevant work experience or specialized training preferred.
• Strong problem-solving skills; able to work in fast-paced environments.
• Excellent communication, written and oral; able to handle sensitive inquiries or complaints.

Responsabilités

• Acts as first point of contact for the unit/department; answer questions and provide resources via phone or email.
• Manages scheduling and calendar appointments.
• Coordinates events and meetings; arranges catering, venues, travel, and AV needs.
• Inputs data and maintains records in department databases; generates department reports.
• Completes financial transactions including invoices, reimbursements, and expense reports; monitors budgets.
• Maintains and updates department websites and online calendars.
• Orders office supplies and coordinates with vendors; troubleshoots equipment.

Connaissances

Strong problem-solving

Excellent communication

Public speaking

Formation

High School Diploma or GED

Bachelor's Degree, preferred

Description du poste

Job Description

Responsible for providing administrative, operational anddepartmental support for center, academic, or non-academicdepartment. Coordinates departmental workflow, scheduling,planning, and travel for meetings, specific departmental events,programs, and seminar series. Maintains expenditures, monitorsbudgets, and coordinates purchases of office supplies. Assists invarious marketing efforts including, but not limited to creatingand distribution of promotional materials for events such asbrochures and flyers.

The anticipated annual base salary hiring range for thisposition is $23 to $23.50 per year, with final placement determinedby experience, skills, qualifications, and internal equityconsiderations.

Responsibilities

• Acts as first point of contact for unit or department;answering questions and providing resources to students, staff,faculty via phone or email. May serve as back-up contact in relatedareas/departments, as needed.
• Manages scheduling and calendar appointments.
• Assists with coordinating events and/or meetings includingscheduling, securing locations/event spaces, arranging catering,working with vendors and presenters, identifying audio-visualneeds, coordinating travel (accommodations, dining reservations,etc.), etc.
• Inputs data and maintains records in department databases.Compiles, tracks, and assesses various data fields withindatabases, as needed by department/area. May generate reports fromdatabases for department/area.
• Completes financial transactions including but not limitedto, submitting invoices, check requests, reimbursement requests,transfers, expenses reports, and student payroll along with anyrequired documentation to the appropriate offices. Monitorsdepartmental expenditures and budgets.
• Maintains and updates websites and online calendar ofevents.
• Orders necessary office supplies and materials fordepartment/area, meetings, and events. Works with vendors oninvoicing and purchase orders. Liaises with appropriate parties toservice office equipment and troubleshoot issues.
• Prepares and send communications and correspondence based onneeds and direction of those within department/area. Providesmarketing and communications support by coordinating, ordering,and/or creating promotional materials for events such as brochures,posters, and flyers.
• Perform other related duties as assigned and based ondepartmental need: Maintains records and data for economics majorsincluding major declarations, class lists, Outlook distributionlists, course enrollments, grades, and contact information. Ensuresdata is up-to-date and accurate. Performs ad hoc department reportsas needed.

Qualifications

• High School Diploma or GED
• Bachelor's Degree, preferred
• 1-3 years’ relevant work experience or specialized training ispreferred
• Strong problem-solving skills with the ability to work wellin fast-paced and stressful environments
• Good time management skills with the ability to prioritizework
• Excellent human relations/customer service skills with theability to respond effectively to sensitive inquiries orcomplaints
• Demonstrated understanding of and commitment to diversity,equity, and inclusion
• Ability to work independently as well as with a team
• Effective communication (written and oral) skills
• Public speaking and skills to develop presentations
• Ability to perform data entry with a high degree ofaccuracy
• Ability to evaluate information, interpret and analyze data,and develop reports
• Skill in program planning, implementation, and management
• Ability to train team members or student employees andschedule/coordinate work and activities of others
• Ability to cultivate and maintain relationships withleadership, faculty, staff, students, and externalstakeholders/constituencies
• Ability to uphold a professional code of ethics and maintainconfidentiality
• Knowledge of departmental technology and computing skills
• Skill in accounting and budget management

About Us

Trinity is a highly selective, independent, nonsectarian liberalarts institution located in the capital city of Hartford,Connecticut. The college maintains a rigorous academic profilecomplemented by a vibrant co-curricular program. With more than2,100 full-time undergraduate students, representing forty-threestates and ninety-one countries, we consider our location in aculturally and socioeconomically diverse capital city to be amongTrinity’s most distinctive assets; and we cultivate strongconnections with our surrounding neighbors and with institutionsand organizations throughout Hartford and the region. As apreeminent liberal arts college in an urban setting, TrinityCollege prepares students to be bold, independent thinkers who leadtransformative lives.

Trinity College is an independent, nonsectarian liberal artscollege for men and women, with approximately 2,200 undergraduatestudents and 200 faculty members, located in Hartford, Connecticut.Our Mission is “Engage. Connect. Transform.” As the preeminentliberal arts college in an urban setting, Trinity College preparesstudents to be bold, independent thinkers who lead transformativelives. Trinity is an actively engaged community of students,faculty and staff who work together to develop and sustain theintellectual and creative opportunities central to a first-classliberal arts education. Hartford, the state capital, provides manyopportunities for cultural and social engagement.

The College is committed to building a representative and diversefaculty, administrative staff, and student body. Trinity is anEqual Opportunity/Affirmative Action Employer. Women and minoritiesare encouraged to apply. Applicants with disabilities shouldrequest, in advance, any needed accommodation in order toparticipate in the application process.

For all faculty positions, completion of the Ph.D. or appropriateequivalent is expected. Candidates should have a strong commitmentto undergraduate and interdisciplinary teaching in a liberal artscontext, and a well-articulated plan for sustained research.Trinity is especially interested in candidates who can contributeto the diversity and excellence of the academic community throughtheir research, teaching, and service.