Administrative Assistant - Accessories

Don-Hewlett-Auto; Georgetown (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan

Paid time off

Holidays

Employee Discounts

Employee Vehicle Purchase Program

Employee Assistance Program

Job summary

Don Hewlett Chevrolet Buick is seeking an Administrative Assistant to join the Accessories Department. You will support the Accessories staff with clerical tasks, schedule appointments, answer calls, and handle guest inquiries.

Responsibilities include generating weekly install schedules, coordinating loaner vehicles, creating and closing CDK repair orders, reconciling schedules, and following up with customers after delivery. Strong organization and customer-service skills are essential.

Qualifications

• CDK and Excel proficiency preferred.
• Strong organizational and time-management skills.
• Excellent communication and customer-service abilities.

Responsibilities

• Answer incoming calls and transfer as needed.
• Provide information about dealership and Accessories department to guests.
• Generate a weekly install schedule for customers.
• Coordinate loaner vehicles or shuttles.
• Create and close repair orders in CDK.
• Reconcile accounting schedules.
• Follow up with customers after delivery.
• Perform general clerical duties such as filing and data entry.

Skills

Customer service

Multitasking

Time management

Team player

Tools

CDK

Excel

Job description

Don Hewlett Chevrolet Buick is currently accepting applications for an Administrative Assistant to join our Accessories Department.As the Administrative Assistant to the Accessories department you will be supporting the Accessories staff by performing general clerical and organizational tasks, answering phone calls, taking messages and scheduling appointments.Essential DutiesAnswer incoming calls and transfer appropriatelyProvide general dealership and Accessory department information for guestsGenerate a weekly schedule for customer installsCoordinate loaner vehicles or shuttlesCreate and close repair orders in CDKReconcile accounting schedule(s)Follow up with each customer after deliveryPerform all administrative duties including but not limited to filing, copying, and data entryOther duties as assignedQualificationsCDK & Excel experience is a plusExceptional customer service skills including follow-throughAbility to multi-task and work in a fast-paced, process-driven environmentStrong goal-orientation with discipline and self-motivationExcellent organizational and time management skillsHigh energy with a confident and outgoing personality within a team environmentBenefitsMedical, Dental, and Vision Insurance as well as other ancillary products401(k) retirement & savings plan with employer matching fundsPaid Time Off & HolidaysEmployee Discounts on all servicesEmployee Vehicle purchase programEmployee Assistance Program**All applicants must be able to demonstrate ability to pass pre-employment testing to include background check and drug screen**The Hewlett Family of Dealerships provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.