Administrative Assistant - Academic Programs Kennedy Center

Brigham Young University; United States; On-site; USD 32,000 - 41,000; Part time

Benefits offered by this job

401k with company match

Employee assistance program

Tuition benefits after two years

Library access

Free on-campus parking

UTA passes for employees

Discounts at BYU Store

Job summary

Brigham Young University (BYU) is seeking an Administrative Assistant to support the Kennedy Center’s academic programs and events. You will assist with newsletters, student outreach, internships, and campus communications, collaborating with faculty, students, and guest lecturers.

The role is part-time (28 hours/week) and requires strong communication, organization, and detail orientation. You will help coordinate tours, lectures, travel, and payments while maintaining front-desk

Qualifications

• Bachelor’s degree required.
• Strong written and verbal communication.
• Ability to coordinate multiple programs, events, and priorities.
• Strong organizational skills and attention to detail.
• Ability to work effectively with faculty, students, guests, and campus partners.

Responsibilities

• Coordinate with academic program coordinators and respond to program-related inquiries.
• Create, format, and distribute academic program newsletters.
• Support social media content and communications.
• Coordinate logistics for the Kennedy Center Lecture Series and other events, including scheduling, rooms, AV, and event-day support.
• Arrange guest speaker travel and process honorarium payments.
• Lead Kennedy Center tours, class visits, and student outreach activities.
• Maintain internship resources and identify new internship opportunities for students.
• Meet with students to discuss internship opportunities and lead information sessions.
• Provide front desk and general administrative support as needed.

Skills

Communication skills

Organizational skills

Event coordination

Customer service

Independent work

Education

Bachelor’s degree

Master’s degree

Tools

Website updates

Database management

Newsletter creation

Job description

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter‑day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University’s Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter‑day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter‑day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter‑day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

BYU is an equal opportunity employer, including disability and protected veteran status.

Administrative Assistant – Academic Programs Kennedy Center

This position provides administrative and program support for the Kennedy Center’s academic programs.

Responsibilities include coordinating with academic program coordinators, supporting the Kennedy Center Lecture Series and other events, assisting with student outreach and internships, and providing general office support. This role works with faculty, students, guest lecturers, and campus partners and requires strong communication, organization, and attention to detail.

Note: This is a part-time position (28) hours per week.

What you’ll do in this position:

• Coordinate with academic program coordinators and respond to program-related inquiries
• Create, format, and distribute academic program newsletters
• Support social media content and communications
• Coordinate logistics for the Kennedy Center Lecture Series and other events, including scheduling, rooms, AV, and event-day support
• Arrange guest speaker travel and process honorarium payments
• Lead Kennedy Center tours, class visits, and student outreach activities
• Maintain internship resources and identify new internship opportunities for students
• Meet with students to discuss internship opportunities and lead information sessions
• Provide front desk and general administrative support as needed

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU
• Bachelor’s degree
• Strong written and verbal communication skills
• Ability to coordinate multiple programs, events, and priorities
• Strong organizational skills and attention to detail
• Ability to work effectively with faculty, students, guests, and campus partners
• Ability to handle financial and guest information with accuracy and discretion

Preferred

• Master’s degree
• Experience updating websites and managing databases
• Experience creating and designing newsletters

Desired Skills:

• Excellent interpersonal and customer service skills
• Strong event planning and coordination abilities
• Effective written communication and content development skills
• Ability to manage multiple deadlines and competing priorities
• Initiative and ability to work independently
• Strong attention to detail and follow-through
• Interest in international studies and student engagement

What we offer in return:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 48

Typical Starting Pay: $23.25 - $30.00

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Brigham Young University (BYU) is widely recognized not just for its world‑class education, but for its deep commitment to inspired religious values.

Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

The mission of Brigham Young University — founded, supported, and guided by The Church of Jesus Christ of Latter‑day Saints — is to assist individuals in their quest for perfection and eternal life.

All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter‑day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.