Administrative Assistant - Academic Programs Kennedy Center

Brigham Young University; Provo (UT); On-site; USD 32,000 - 41,000; Part time

Benefits offered by this job

401k with employer contribution

Tuition benefits after two years

Free on-campus parking

UTA transit passes for employees

Discounts at BYU Store

Job summary

The Kennedy Center at Brigham Young University in Provo, UT, seeks an Administrative Assistant to provide program support for its academic initiatives. You will coordinate with program coordinators, format newsletters, support social media communications, and help with student outreach and internships.

The role requires a bachelor’s degree, strong written and verbal communication, organizational skills, discretion with financial and guest information, and the ability to manage multiple programs

Qualifications

• Bachelor’s degree required.
• Strong written and verbal communication skills.
• Ability to coordinate multiple programs, events, and priorities.
• Strong organizational skills with attention to detail.
• Ability to work with faculty, students, guests, and campus partners.

Responsibilities

• Coordinate with academic program coordinators and respond to program-related inquiries.
• Create, format, and distribute academic program newsletters.
• Support social media content and communications.
• Coordinate logistics for lectures and other events, including scheduling, rooms, AV, and event-day support.
• Arrange guest speaker travel and process honorarium payments.
• Lead campus tours, class visits, and student outreach activities.
• Maintain internship resources and identify opportunities for students.
• Meet with students to discuss internships and lead information sessions.
• Provide front desk and general administrative support as needed.

Skills

Communication

Organization

Coordination

Interpersonal skills

Attention to detail

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

Newsletter design

Database management

Website updates

Job description

Why Work at BYUAt Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission : \"To assist individuals in their quest for perfection and eternal life.\"We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.Belonging StatementUnited by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.Employment RequirementsMembers of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards . Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.Equal OpportunityBrigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.**The last day to submit an application for this position is October 15 th by 11:59pm MST**Administrative Assistant – Academic Programs Kennedy CenterThis position provides administrative and program support for the Kennedy Center’s academic programs. Responsibilities include coordinating with academic program coordinators, supporting the Kennedy Center Lecture Series and other events, assisting with student outreach and internships, and providing general office support. This role works with faculty, students, guest lecturers, and campus partners and requires strong communication, organization, and attention to detail.Note: This is a part-time position (28) hours per week.What you’ll do in this position:Coordinate with academic program coordinators and respond to program-related inquiriesCreate, format, and distribute academic program newslettersSupport social media content and communicationsCoordinate logistics for the Kennedy Center Lecture Series and other events, including scheduling, rooms, AV, and event-day supportArrange guest speaker travel and process honorarium paymentsLead Kennedy Center tours, class visits, and student outreach activitiesMaintain internship resources and identify new internship opportunities for studentsMeet with students to discuss internship opportunities and lead information sessionsProvide front desk and general administrative support as neededWhat qualifies you for this role:RequiredA firm commitment to the mission of BYUBachelor’s degreeStrong written and verbal communication skillsAbility to coordinate multiple programs, events, and prioritiesStrong organizational skills and attention to detailAbility to work effectively with faculty, students, guests, and campus partnersAbility to handle financial and guest information with accuracy and discretionPreferredMaster’s degreeExperience updating websites and managing databasesExperience creating and designing newslettersDesired Skills:Excellent interpersonal and customer service skillsStrong event planning and coordination abilitiesEffective written communication and content development skillsAbility to manage multiple deadlines and competing prioritiesInitiative and ability to work independentlyStrong attention to detail and follow-throughInterest in international studies and student engagementWhat we offer in return:This position comes with fantastic benefits , including:401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)Employee assistance program, available to the employee and all members of their householdMay be eligible for tuition benefits after two yearsAccess to the libraryFree on-campus parkingFree UTA passes for employees, spouses, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 48Typical Starting Pay: $23.25 - $30.00The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.