Law School Academic Events Planner (Full-time)

Brigham Young University; United States; On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

401k

Paid holidays

Vacation & sick time

EAP

Tuition benefits

Athletic facilities

Medical benefits

Disability benefits

Parental leave

Wellness program

Free parking

UTA passes

Store discounts

Job summary

BYU seeks an experienced events professional to partner with deans, faculty, and administrators to design and execute university events from concept through on‑site delivery, coordinating with multiple teams, vendors, and campus partners.

You will manage timelines, budgets, registrations, travel, and venues, oversee on‑site execution, and ensure a professional, welcoming experience for guests while maintaining compliance with university policies.

Qualifications

• An associate’s degree and two years of experience in event planning or as an administrative assistant.
• Strong organizational and project-management skills, with the ability to manage multiple events, deadlines, and priorities simultaneously.
• Excellent written and verbal communication skills and the ability to work effectively with faculty, administrators, guests, vendors, and other stakeholders.
• Strong attention to detail while maintaining a clear understanding of the overall purpose and objectives of an event.
• Ability to anticipate needs, solve problems, and make sound decisions independently in a fast-moving environment.
• Strong customer-service orientation and ability to create a professional and welcoming experience for event hosts and participants.
• Ability to manage budgets, expenses, contracts, schedules, and other event-related administrative details.
• Ability and willingness to work occasional evenings or other nontraditional hours as required by scheduled events.

Responsibilities

• Plan and manage events from start to finish, working with event hosts to understand their goals and develop event plans, timelines, and budgets.
• Coordinate event logistics, including venues, catering, travel, lodging, transportation, audiovisual needs, registration, materials, and participant communications.
• Manage vendors and internal partners, including selecting vendors, negotiating pricing and services, and coordinating with Law School and University departments.
• Oversee on‑site event execution, serving as the primary point of contact and resolving logistical issues or last‑minute changes.
• Manage post‑event follow‑up, including expenses, reimbursements, event records, and feedback to improve future events.
• Supervise and train part‑time event staff and help develop effective event‑planning processes and procedures.
• Maintain strong working relationships with event hosts, participants, vendors, and campus partners while ensuring compliance with University and Law School policies.

Skills

Event planning

Administrative support

Budget management

Vendor coordination

Communication

Education

Associate degree

Bachelor's degree preferred

Job description

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.

As the flagship university of The Church of Jesus Christ of Latter‑day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University’s Mission: “To assist individuals in their quest for perfection and eternal life.” We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement

United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter‑day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter‑day Saints. All employees are required to abide by the university’s Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter‑day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

WHO WE ARE

Founded in 1973, the J. Reuben Clark Law School at Brigham Young University (BYU Law) has grown into one of the nation’s leading law schools. Boasting an expert faculty and strong student body, the Law School provides an exceptional “education grounded in legal theory, enhanced by experiential learning, and enlightened by the laws of God.” (BYU Law Educational Objectives). Dedicated to educating the whole person, BYU Law seeks to “develop people of integrity who combine faith and intellect in lifelong service to God and neighbor.” (BYU Law Mission Statement).

WHAT WE DO

At BYU Law, we prepare students for meaningful careers and contributions to our society. We afford students opportunities to develop leadership, transactional, and litigation skills. We equip students with cross‑cultural competence, preparing them to engage and communicate effectively. We inspire students to acquire and maintain the highest levels of professionalism, civility, and ethics. And we embrace a whole‑building approach, engaging every member of the BYU Law community in developing the professional competencies, character, and diversity of our student’s gifts.

WHAT YOU’LL DO IN THIS POSITION

In this role, you’ll partner with deans, faculty, administrators, and other event hosts to understand their goals and translate their vision into well‑designed, professionally executed events. You’ll take ownership of events from initial concept and planning through on‑site execution and follow‑up, coordinating the many people, vendors, details, and deadlines that make an event successful.

The ideal candidate is a strong communicator and problem‑solver who enjoys working with people, managing complex logistics, and creating an excellent experience for guests and participants.

Key Responsibilities

• Plan and manage events from start to finish, working with event hosts to understand their goals and develop event plans, timelines, and budgets.
• Coordinate event logistics, including venues, catering, travel, lodging, transportation, audiovisual needs, registration, materials, and participant communications.
• Manage vendors and internal partners, including selecting vendors, negotiating pricing and services, and coordinating with Law School and University departments.
• Oversee on‑site event execution, serving as the primary point of contact and resolving logistical issues or last‑minute changes.
• Manage post‑event follow‑up, including expenses, reimbursements, event records, and feedback to improve future events.
• Supervise and train part‑time event staff and help develop effective event‑planning processes and procedures.
• Maintain strong working relationships with event hosts, participants, vendors, and campus partners while ensuring compliance with University and Law School policies.

What Qualifies You for This Role?

Required:

• An associate’s degree and two years of experience in event planning or as an administrative assistant.
• Strong organizational and project‑management skills, with the ability to manage multiple events, deadlines, and priorities simultaneously.
• Excellent written and verbal communication skills and the ability to work effectively with faculty, administrators, guests, vendors, and other stakeholders.
• Strong attention to detail while maintaining a clear understanding of the overall purpose and objectives of an event.
• Ability to anticipate needs, solve problems, and make sound decisions independently in a fast‑moving environment.
• Strong customer‑service orientation and ability to create a professional and welcoming experience for event hosts and participants.
• Ability to manage budgets, expenses, contracts, schedules, and other event‑related administrative details.
• Ability and willingness to work occasional evenings or other nontraditional hours as required by scheduled events.

Preferred:

• Bachelor’s degree AND two or more years of related experience
• Previous professional experience in event planning, conference management, hospitality, project management, or a related field.
• Experience planning complex events involving multiple vendors, speakers, guests, or internal stakeholders.
• Experience negotiating with and managing outside vendors.
• Experience supervising, training, or coordinating the work of others.
• Familiarity with event registration, scheduling, project‑management, or related software.
• Experience working in a university, professional school, nonprofit, or similarly collaborative environment.

What We Offer in Return

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Excellent work‑life balance: 13 paid holidays + generous paid vacation and sick time
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on‑campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 49

Typical Starting Pay: $23.25 to $30.00 hourly

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job‑related experience, knowledge, skills, and other relevant factors. Candidates with very significant work‑related experience may receive an offer higher than the posted typical range.

Job Close Date: October 15, 2026

Brigham Young University (BYU) is widely recognized not just for its world‑class education, but for its deep commitment to inspired religious values. Gathered together in a Christ‑centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU! Brigham Young University (BYU) is widely recognized not just for its world‑class education, but for its deep commitment to inspired religious values. Gathered together in a Christ‑centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU! The mission of Brigham Young University — founded, supported, and guided by The Church of Jesus Christ of Latter‑day Saints — is to assist individuals in their quest for perfection and eternal life. All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter‑day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.