Office Manager/ Finance Controller (part-time, 28 hours/week)

Brigham Young University; United States; On-site; USD 40,000 - 51,000; Part time

Benefits offered by this job

401k with BYU contributions

Tuition benefits after two years

Library access

Job summary

Brigham Young University (BYU) is hiring an Office Manager/Finance Controller for the Marriott School of Business. This 3/4-time, 28 hours/week role provides essential operational and administrative support for the Business Career Center, handling financial processes, HR tasks, and office operations.

You’ll partner with center leadership on budgeting, staffing, internal controls, and procedural compliance while ensuring high-quality career development services to BYU students.

Qualifications

• Associate degree or equivalent education and 2 years administrative, financial, or office management experience, or equivalent.
• Proficiency with Microsoft Office Suite - Excel & Word.
• Excellent verbal and written communication skills.
• Experience collaborating across organizations to achieve objectives.
• Preferred Bachelor’s degree (business or related).
• 5+ years administrative, financial, or office management experience.
• Experience with financial planning and reporting and performing financial/data analysis.
• Existing knowledge of BYU finance and HR systems.

Responsibilities

• Manage and oversee department financial activities, including financial analysis, forecasting, expense review, purchasing, account management, and reporting.
• Partner with Center Director and Career Managers on annual resource planning and expenditures.
• Monitor financial transactions and internal controls to ensure policy compliance.
• Serve as liaison with college and university financial partners, auditors, and offices on processes and reporting.
• Oversee department HR processes, including student hiring, timekeeping, onboarding, and documentation.
• Hire, train, supervise, and evaluate student employees to support operations.
• Manage day-to-day office operations, facilities, equipment, supplies, and access.
• Collaborate with leadership on initiatives and projects supporting the Career Center’s mission.

Skills

Administrative experience

Microsoft Office (Excel/Word)

Verbal and written communication

Cross-organizational collaboration

Education

Associate degree or equivalent

Bachelor’s degree preferred

5+ years admin/financial experience

Tools

BYU finance systems

Job description

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement

United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter-day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.

Office Manager/ Finance Controller (part-time, 28 hours/week)

The Office Manager/ Finance Controller provides essential operational and administrative support for the Business Career Center within the Marriott School of Business. This position oversees the center’s financial processes, human resource functions, office operations, and student employee management. Working closely with BCC leadership and staff, this role helps maintain effective processes, ensure compliance with university policies, and support the center in providing high-quality career development and placement services to BYU Marriott students. This is a 3/4-time (28 hrs./week) non-exempt position.

What you’ll do in this position:

• Manage and oversee department financial activities, including financial analysis, forecasting, expense review, purchasing, account management, and financial reporting.
• Partner with Center Director and Career Managers on annual resource planning, projected expenditures, cost-saving opportunities, and effective use of department funds.
• Monitor financial transactions and internal controls to ensure compliance with university and college policies, identifying potential risks and recommending appropriate procedures or solutions.
• Serve as the department liaison with college and university financial partners, auditors, and other administrative offices regarding financial processes, policies, reporting and compliance.
• Oversee department-level human resources processes, including student hiring, employment changes, timekeeping, onboarding, offboarding, employee access, and related documentation.
• Hire, train, supervise, develop, and evaluate student employees while coordinating student staffing and resources to support the operational needs of the Business Career Center.
• Manage day-to-day office operations, including facilities, equipment, technology needs, supplies, access, maintenance requests, and other resources necessary for effective department operations.
• Collaborate with Business Career Center leadership and staff on department initiatives, professional development activities, operational projects, and other efforts that support the Business Career Center’s mission and services.

What qualifies you for this role:

• Required A firm commitment to the mission of BYU Associate degree or equivalent education (business or a related degree), and 2 years administrative, financial, or office management experience; or equivalent combination of education and experience.
• Proficiency with Microsoft Office Suite - Excel & Word.
• Excellent verbal and written communication skills.
• Experience in collaborating across organizations to achieve stated objectives.
• Preferred Bachelor’s degree (business or a related degree).
• 5+ years administrative, financial, or office management experience.
• Experience with financial planning and reporting and performing financial/data analysis.
• Existing knowledge of BYU finance and HR systems.

What we offer in return:

• 401k. BYU automatically contributes 8% at no cost to you.
• Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits after two years
• Access to athletic facilities
• Access to the library
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 51 Typical Starting Pay: $28.50 to $37.25 an hour.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU! The mission of Brigham Young University - founded, supported, and guided by The Church of Jesus Christ of Latter-day Saints - is to assist individuals in their quest for perfection and eternal life. All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter-day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.