ADMINISTRATIVE ASSISTANT 5 (LEGAL)

State of Louisiana; Baton Rouge (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

Louisiana Secretary of State is seeking an Administrative Assistant 5 to provide advanced administrative support to legal counsel in Baton Rouge, LA. The role requires handling confidential legal documents and managing critical operations with independence.

The ideal candidate will have four years of administrative experience and can utilize experience substitutions to meet qualifications. Location is Baton Rouge, with duties including scheduling, correspondence, filing, and welcoming the public.

Qualifications

• Four years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months of experience.
• Schedules and coordinates meetings.
• Composes and prepares correspondences.
• Greet visitors, answer multi-line phones, and interact with the public.

Responsibilities

• Schedules and coordinates meetings.
• Composes and prepares correspondences.
• Establishes and maintains files/filing.
• Greet visitors, answer multi-line phones, and interact with the public.

Skills

Accepting Direction

Communicating Effectively

Demonstrating Accountability

Job description

The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history.

The Louisiana Secretary of State’s Legal Department is seeking a highly organized, professional Administrative Assistant 5 to provide advanced, high-level administrative support to legal counsel while independently managing critical, time-sensitive, and confidential legal documents and operations.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Schedules and coordinates meetings.
• Composes and prepares correspondences.
• Establishes and maintains files/filing.
• Greet visitors, answer multi-line phones, and interact with the public.

Position-Specific Details:

• Division: Legal / One (1) vacancy
• Appointment Type: Probational or Promotional
• Location: Baton Rouge, LA

Contact Information

For further information about this vacancy, contact: Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 [e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.