Administrative Coordinator 4

State of Louisiana; Bastrop (LA); On-site; USD 42,000 - 52,000; Full time

Job summary

The Louisiana Department of Health seeks an experienced administrative paraprofessional to support parish office operations across budgeting, procurement, onboarding, and personnel records. The role requires independent judgment in applying policies and procedures and coordinating vendor services as needed.

Ideal candidates should have at least three years of experience in administrative services, with a feasibility for experience substitution via college coursework.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours = six months experience.
• Duties require independent judgment and discretion in applying policies and procedures.

Responsibilities

• Oversees administrative and support operations at the parish office.
• Manages personnel forms and records and communicates policies and training.
• Coordinates onboarding, safety information, and access to state resources.
• Monitors budgets, expenditures, inventories, and purchasing activities.

Skills

Direction following

Accountability

Resource management

Professional conduct

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity and consist mainly of departmental-program duties.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties:

• Oversees the administrative and support operations of the local parish office and coordinates office maintenance, repairs, and vendor services.
• Processes and maintains personnel forms and records for new and existing employees and provides information on personnel policies, procedures, and required training.
• Coordinates employee onboarding activities, including providing new employees with required policies, safety information, and access to state and department resources.
• Monitors office budgets, expenditures, inventories, and purchasing activities and maintains related financial and administrative records.
• Coordinates the procurement of supplies and services, vehicle and hotel rentals, mileage reimbursements, and vendor payments in accordance with applicable procedures.
• Compiles and submits payroll, leave, attendance, travel, and other required reports and serves as backup Time Administrator for the parish office as needed.
• Reviews payroll and timekeeping information for accuracy, including leave balances, overtime requests, on-call sheets, and daily time entries, and maintains supporting documentation.

Position-Specific Details:

Location: Medical Vendor Administration / ES Monroe Region 8-FSA 2 (ES TRI-REGION 3) / Madison and Morehouse Parish

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment or Job appointment (temporary appointment that may last up to 48 months)

Cost Center: 3052130204

Position Number(s): 50689565

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.