Legal Administrative Assistant - Corporate

Jones Walker LLP; New Orleans (LA); On-site; USD 40,000 - 60,000; Full time

Job summary

Jones Walker LLP is seeking a proactive Legal Administrative Assistant in New Orleans to support transactional attorneys. Responsibilities include maintaining client files, drafting legal documents, and managing calendars. The ideal candidate will have a Bachelor’s degree, experience in a legal environment, proficiency in Microsoft Office Suite, and strong organizational and communication skills. This full-time position involves a professional office environment and a commitment to confidentiality.

Qualifications

• Experience as a legal secretary or administrative assistant in a professional services environment.
• Willingness to embrace new technology and learn quickly.
• Ability to manage multiple assignments while meeting deadlines.

Responsibilities

• Open, close, and maintain client files in electronic and hard copy format.
• Create, edit, and revise legal documents and correspondence.
• Maintain attorney time records and accurate billing.
• Manage attorneys’ calendars and coordinate meetings.

Skills

Organizational skills

Communication skills

Typing skills

Proficiency in Microsoft Office Suite

Attention to detail

Education

Bachelor’s degree or equivalent related experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Legal software applications

Job description

We are seeking a proactive, highly organized Legal Administrative Assistant (LAA) to provide comprehensive support to transactional attorneys in our New Orleans office. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

Essential Job Duties

• Open, close, and maintain client files, keeping them organized and current, both in electronic and hard copy format.
• Create, edit, and revise legal agreements, correspondence, reports, and other documents.
• Proofread documents for spelling, grammar, and layout, making appropriate changes; responsible for accuracy and clarity of final copy.
• Maintain attorney time records and accurate billing.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Open and screen incoming mail and prepare documents for mailing.
• Correspond with clients verbally and in writing and represent the attorney to the client in a professional manner.
• Manage attorneys’ calendars, schedule meetings, and coordinate out-of-office matters.
• Coordinate travel arrangements; prepare itineraries; compile and maintain travel records and reimbursement requests.
• Respect strict confidentiality requirements regarding client files.
• Navigate workflow technology with confidence; utilize central teams and ensure accuracy.
• Proactively build and coordinate relationships with other LAA’s and teams.
• Assist others on team, as needed, to manage client deadlines.
• Maintain regular and predictable attendance.

Requirements

• Bachelor’s degree or equivalent related experience.
• Experience as a legal secretary or administrative assistant in a professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Excellent typing and transcription skills with a high level of accuracy and attention to detail.
• Strong organizational skills and ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills, both written and verbal, with a professional demeanor.
• Detail-oriented and ability to manage multiple assignments while meeting deadlines.
• Must be comfortable working in a fast-paced legal environment with shifting priorities.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5 p.m. or 9:00 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand. This role operates in a professional office setting using standard office equipment.

We are an equal opportunity employer and are committed to providing equal opportunity for the participation of all qualified persons in all job classifications without regard to race, color, religion, national origin, age, disability, or any other factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.