Administrative Assistant - 411080

Atrium; New York (NY); Sur place; USD 34 000 - 39 000; Plein temps

Avantages offerts par ce poste

Atrium Care Package

Résumé du poste

Atrium is seeking a highly organized Administrative Assistant to join our growing corporate team in New York, NY. You will provide essential administrative and sales support, manage calendars, prepare documents, and maintain records in a fast-paced startup environment.

The role requires proactive, detail-oriented professionals who can juggle multiple priorities, collaborate across departments, and help drive operational efficiency while delivering professional communication with clients and

Qualifications

• Previous experience as Administrative Assistant or similar corporate support role.
• Experience with calendar management, scheduling, document preparation, and general office administration.

Responsabilités

• Provide day-to-day administrative support to sales team, leadership and other corporate departments.
• Manage calendars, schedule internal and external meetings, and coordinate conference calls.
• Assist with preparing, formatting, and proofreading sales presentations, proposals, reports, and business correspondence.
• Maintain accurate records of client information, sales activities, and internal business documentation.
• Support Sales Representatives with administrative tasks, follow-ups, and coordination of client meetings.
• Assist with updating CRM systems, tracking sales activity, and maintaining organized customer records.
• Coordinate meeting logistics, including conference room reservations, materials, and refreshments.

Connaissances

MS Office Suite

Calendar management

Communication skills

Organizational skills

Attention to detail

Multitasking

Proactive mindset

Google Workspace

Formation

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Outils

Salesforce

HubSpot

Excel

Google Sheets

Description du poste

Client Overview

Our client, a rapidly growing corporate sales startup, is seeking a highly organized, proactive, and personable Administrative Assistant to join their dynamic team. This innovative organization offers a fast-paced, entrepreneurial environment where collaboration, creativity, and a hands-on approach are highly valued. The ideal candidate is a resourceful, adaptable professional who enjoys wearing multiple hats, supporting a busy team, and contributing to the growth and success of an evolving business.

Client Overview

Our client, a rapidly growing corporate sales startup, is seeking a highly organized, proactive, and personable Administrative Assistant to join their dynamic team. This innovative organization offers a fast-paced, entrepreneurial environment where collaboration, creativity, and a hands-on approach are highly valued. The ideal candidate is a resourceful, adaptable professional who enjoys wearing multiple hats, supporting a busy team, and contributing to the growth and success of an evolving business.

Salary/Hourly Rate

$25/hr - $28/hr

Position Overview

The Administrative Assistant will provide essential administrative, operational, and sales support to a growing Corporate team. This individual will be responsible for coordinating schedules, preparing documents, maintaining internal records, assisting with sales-related administrative tasks, and ensuring daily office operations run efficiently. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced startup environment where priorities can shift quickly. This position requires someone who takes initiative, communicates effectively, and is willing to assist across multiple departments. This is an excellent opportunity for an administrative professional who enjoys working in an entrepreneurial setting and wants to gain exposure to sales operations, business development, and corporate administration.

Responsibilities Of The Administrative Assistant

• Provide day-to-day administrative support to the sales team, leadership, and other corporate departments.
• Manage calendars, schedule internal and external meetings, and coordinate conference calls.
• Assist with preparing, formatting, and proofreading sales presentations, proposals, reports, and business correspondence.
• Maintain accurate records of client information, sales activities, and internal business documentation.
• Support Sales Representatives with administrative tasks, follow-ups, and coordination of client meetings.
• Assist with updating CRM systems, tracking sales activity, and maintaining organized customer records.
• Coordinate meeting logistics, including conference room reservations, materials, and refreshments.
• Prepare and maintain spreadsheets, trackers, reports, and other administrative documents.
• Respond to incoming emails, phone calls, and general inquiries in a professional and timely manner.
• Assist with data entry, document management, filing, scanning, and general administrative projects.
• Coordinate with internal departments to ensure smooth communication and workflow.
• Assist with expense reporting, invoice processing, and basic administrative recordkeeping.
• Support onboarding logistics and administrative coordination for new team members.
• Order and maintain office supplies, coordinate deliveries, and assist with general office operations.
• Communicate with vendors, clients, and external business partners as needed.
• Help coordinate team meetings, company events, and employee engagement activities.
• Track deadlines, outstanding requests, and follow-up items to ensure timely completion.
• Identify opportunities to improve administrative processes and overall operational efficiency.
• Assist with special projects and additional responsibilities as the company continues to grow.

Required Experience/Skills For The Administrative Assistant

• Previous experience as an Administrative Assistant, Office Assistant, Sales Administrative Assistant, or similar corporate support role.
• Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint, and/or Google Workspace.
• Experience with calendar management, scheduling, document preparation, and general office administration.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and adapt quickly to changing business needs.
• Proactive, resourceful, and solutions-oriented mindset.
• Comfortable working in a fast-paced, entrepreneurial environment.
• Professional, personable, and confident demeanor.
• Strong time management skills and ability to meet deadlines independently.
• Ability to maintain accurate records and handle confidential information appropriately.
• Strong interpersonal skills and ability to collaborate with sales professionals, leadership, and other departments.
• Willingness to take initiative and assist with responsibilities outside traditional administrative duties.
• Reliable, adaptable, and enthusiastic about supporting a growing organization.

Preferred Experience/Skills For The Administrative Assistant

• Previous administrative experience within a startup, sales organization, technology company, or fast-growing corporate environment
• Experience supporting sales teams, business development professionals, or senior leadership.
• Familiarity with CRM platforms such as Salesforce, HubSpot, or similar systems.
• Experience preparing sales presentations, proposals, and client-facing materials.
• Strong Excel skills, including maintaining trackers, organizing data, and generating reports.
• Experience coordinating meetings, client communications, and sales-related administrative activities.
• Familiarity with sales operations, pipeline tracking, or customer relationship management.
• Experience supporting multiple departments within a small or growing company.
• Ability to work independently with minimal supervision.
• Interest in learning about sales operations, business development, and corporate growth initiatives.

Education Requirements

High school diploma or equivalent is required.

Associate's or Bachelor's degree is preferred.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).