Administrative Assistant – 406411

Atrium; San Francisco (CA); On-site; USD 81,000 - 109,000; Full time

Benefits offered by this job

PTO

401(K)

Monthly travel reimbursements

Cell phone reimbursement

Job summary

Atrium, a global private equity investment firm, seeks an Administrative Assistant to support its San Francisco office with robust operational and administrative support for investment professionals.

You will manage calendars, arrange domestic and international travel, coordinate Board-level logistics, and handle expense reporting in Concur, ensuring smooth executive workflows and timely meetings.

Qualifications

• At least 3 years of administrative experience with travel booking and calendar management.
• Ability to work with high-level executives professionally and courteously.
• Handle general office operations and assist with ad hoc tasks as needed.

Responsibilities

• Oversee calendars, book meetings, prepare conference rooms, prep agendas, and track timelines.
• Book travel domestically and internationally, coordinating logistics for Board-level meetings.
• Coordinate calendars and event details for off-site meetings and anticipate schedule conflicts for executives.
• Process expense reports in Concur.

Skills

Calendar management

Travel booking

Executive support

Professional communication

Office operations

Education

Bachelor's degree

Tools

Concur

Salesforce

Job description

Client Overview

Our client, a global private equity investment firm, is seeking an Administrative Assistant to support their office in San Francisco. With a 500+ person team, this client supports a well-versed portfolio.

Salary/Hourly Rate

$95k

Position Overview

The Admin Assistant will manage operations and administrative support for investment professionals, act as a main point of contact for internal and external representatives, and manage schedules and calendars for travel and meetings.

Responsibilities Of The Administrative Assistant

• Oversee calendars, book meetings, prepare conference rooms, prep agendas, and keep track of timelines.
• Book travel, both domestic and international, and coordinate meeting logistics for the executive-level Board of Directors.
• Coordinate calendars and event details for off-site meetings and anticipate schedule conflicts for executives.
• Process expense reports in Concur.

Required Experience/Skills For The Administrative Assistant

• At least 3 years of Administrative experience, specifically with booking travel and managing calendars.
• Ability to work with high-level executives, remaining professional and courteous with all staff.
• Handle general office operations and assist with ad hoc tasks as needed.

Preferred Experience/Skills For The Administrative Assistant

• 2 – 5 years of experience supporting C-level executives.
• Knowledge of Concur and Salesforce.

Education Requirements

• Bachelor's degree is preferred.

Benefits

• PTO.
• 401(K).
• Monthly travel reimbursements.
• Cell phone reimbursement and more.