Administrative Assistant

Atrium Staffing; San Francisco (CA); On-site; USD 81,000 - 109,000; Full time

Benefits offered by this job

PTO

401(K)

Monthly travel reimbursements

Cell phone reimbursement

Job summary

Atrium Staffing is assisting a global private equity firm in San Francisco to hire an Administrative Assistant who will manage calendars, bookings, and travel for investment professionals. The role supports executives and coordinates board-level logistics in a fast-paced environment.

The successful candidate will have 3+ years of administrative experience, familiarity with Concur and Salesforce, and a bachelor's degree is preferred. On-site work in San Francisco with standard benefits is offered.

Qualifications

• At least 3 years of administrative experience, including travel booking and calendar management.
• Experience supporting high-level executives with professionalism.
• Ability to handle ad hoc tasks and manage office operations.

Responsibilities

• Oversee calendars, book meetings, prep agendas, and track timelines.
• Coordinate domestic and international travel and board meeting logistics.
• Manage off-site meeting calendars and anticipate schedule conflicts.
• Process expense reports using Concur.

Skills

Travel coordination

Calendar management

Executive interaction

Office operations

Education

Bachelor's degree

Tools

Concur

Salesforce

Job description

Client Overview:

Our client, a global private equity investment firm, is seeking an Administrative Assistant to support their office in San Francisco. With a 500+ person team, this client supports a well-versed portfolio.

Salary/Hourly Rate:

$95k

Position Overview:

The Admin Assistant will manage operations and administrative support for investment professionals, act as a main point of contact for internal and external representatives, and manage schedules and calendars for travel and meetings.

Responsibilities of the Administrative Assistant:

• Oversee calendars, book meetings, prepare conference rooms, prep agendas, and keep track of timelines.
• Book travel, both domestic and international, and coordinate meeting logistics for the executive-level Board of Directors.
• Coordinate calendars and event details for off-site meetings and anticipate schedule conflicts for executives.
• Process expense reports in Concur.

Required Experience/Skills for the Administrative Assistant:

• At least 3 years of Administrative experience, specifically with booking travel and managing calendars.
• Ability to work with high-level executives, remaining professional and courteous with all staff.
• Handle general office operations and assist with ad hoc tasks as needed.

Preferred Experience/Skills for the Administrative Assistant:

• 2 - 5 years of experience supporting C-level executives.
• Knowledge of Concur and Salesforce.

Education Requirements:

• Bachelor's degree is preferred.

Benefits:

• PTO.
• 401(K).
• Monthly travel reimbursements.
• Cell phone reimbursement and more.