Administrative Assistant 4

DPS-Office of State Police; New Orleans (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Louisiana State Police Troop NOLA is seeking an Administrative Assistant IV to serve as the assistant and aide to the Commander of Troop NOLA. The role demands a professional, organized individual who thrives in a people-centered environment and upholds policy standards. Work hours are 8:00 AM to 4:30 PM, Monday–Friday.

Compensation will be determined based on qualifications and experience. Three years of administrative services experience are required, with State Civil Service substitution

Qualifications

• Three years of experience in administrative services.
• EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• The official job specifications for this role, as defined by the State Civil Service, can be found here.

Responsibilities

• Responds to requests for information; may require interpretation of department rules and regulations.
• Independently composes and types complex, sensitive, non-routine correspondence.
• Represents the supervisor in matters and may exercise signature authority.
• Liaises between supervisor and staff members.
• Assesses issue importance and briefs supervisor.
• Prepares materials for meetings (agendas, handouts, binders).
• May attend meetings and transcribe minutes.
• May type contracts and track them through approval.
• Monitors expenditures and adheres to budgetary policies.

Skills

Accepting Direction

Communicating Effectively

Thinking Critically

Job description

The mission of Louisiana State Police Troop NOLA is to strictly regulate and control authorized gaming entities in accordance with the Louisiana Gaming Control Board (LGCB). We are seeking an Administrative Assistant IV to serve as the assistant and aide to the Commander of Troop NOLA.

Selected Core Competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Selected Preferred Competencies:

Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Building Trust: The ability to create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes.
Developing Performance: Builds the future potential of others by supporting long-term growth, skill development, and career progression.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Programs: The ability to plan, execute, monitor, and evaluate programs to achieve strategic objectives and long-term outcomes.

If you're professional, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

As the Administrative Assistant IV, your job duties include, but are not limited to the following:

• Responds to requests for information; may require interpretation of department rules and regulations.
• Independently composes and types of correspondence involving complex, sensitive, and non-routine matters.
• Represent the supervisor in various matters, providing input and possibly exercising signature authority.
• Serves as the liaison between supervisor and staff members.
• Assesses importance of issues or conflicts, and briefs supervisor.
• Complies and types of special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
• May attend meetings and transcribe minutes.
• May type contracts, secure appropriate signatures, and track contracts through the approval process.
• Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday-Friday.
Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information:

For further information about this vacancy, contact: Department of Public Safety
ATTN: Human Resources/Ariyana Perkins
P.O. BOX 66614
Baton Rouge, LA 70896
Email: [e-mail]