ADMINISTRATIVE PROGRAM SPECIALIST-B

Office of Juvenile Justice; Baton Rouge (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Office of Juvenile Justice-Central Office in Baton Rouge seeks an Administrative Program Specialist B to support statewide operations, focusing on fleet, property, and risk-management processes. You will help maintain accurate records, support audits, and train staff across facilities while ensuring compliance with state procedures.

You will collaborate with LPAA, ORM, DMV, and other partners, and contribute to policy implementation and staff development.

Qualifications

• Experience in administrative services is required.
• Experience with fleet or property management is preferred.
• Strong documentation, compliance, and auditing skills.

Responsibilities

• Oversees statewide fleet operations for 200+ vehicles, including compliance monitoring, log audits, maintenance coordination, and vehicle procurement/surplus actions.
• Manages property control for 2,580+ tagged items across secure care facilities and regional offices, ensuring accurate tagging, inventory, certifications, and LPAA compliance.
• Audits facility and regional entries in Protégé and asset management systems, correcting errors and ensuring statewide accuracy.
• Coordinates external audits with LPAA, OSP, OLA, and other regulatory agencies for fleet, property, and warehouse operations.
• Provides statewide training to staff on fleet, property, purchasing, and risk-management procedures.
• Manages warehouse and inventory systems including file maintenance, certification documentation, and surplus transfers.
• Processes risk-management claims by gathering documentation, coordinating with adjusters, tracking payments, and submitting quarterly exposure reports.
• Handles purchasing needs for fleet-related goods and services, ensuring compliance with procurement rules and 156b requisition requirements.
• Acts as liaison with LPAA, ORM, DMV, private insurers, auditors, vendors, and agency leadership to resolve issues and maintain compliance.
• Maintains regulatory expertise by studying laws, attending trainings, updating procedures, and supporting internal training programs.

Skills

Accepting Direction

Accountability

Judgment

Managing Resources

Ethics & Integrity

Adaptability

Education

4y admin exp

6y total exp

Bachelor +1y admin

Advanced degree

Job description

Office of Juvenile Justice

Central Office

State Police Bldg/ First Floor

7919 Independence Blvd., Baton Rouge, LA 70806

https://ojj.la.gov/location/ojj-central-office

The Office of Juvenile Justice is seeking a detail-oriented Administrative Program Specialist B to support statewide operations in transportation, property management, and risk-management functions. This role is ideal for someone who excels in organization, compliance, and coordinating high-volume administrative processes across multiple facilities and regional offices.

In this position, you’ll help ensure accurate fleet and property records, support statewide inventory and certification processes, assist with claims and reporting, and maintain strong communication with state partners and agency leadership. You’ll also contribute to policy implementation, staff training, and the overall efficiency of OJJ’s administrative systems.

If you’re dependable, analytical, and committed to maintaining high standards of accuracy and accountability, this role offers a meaningful opportunity to support OJJ’s mission and statewide operations.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Making Accurate Judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelor's degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Oversees statewide fleet operations for 200+ vehicles, including compliance monitoring, log audits, maintenance coordination, and vehicle procurement/surplus actions.

• Manages property control for 2,580+ tagged items across secure care facilities and regional offices, ensuring accurate tagging, inventory, certifications, and LPAA compliance.

• Audits facility and regional entries in Protégé and asset management systems, correcting errors and ensuring statewide accuracy.

• Coordinates external audits with LPAA, OSP, OLA, and other regulatory agencies for fleet, property, and warehouse operations.

• Provides statewide training to staff on fleet, property, purchasing, and risk-management procedures.

• Manages warehouse and inventory systems including file maintenance, certification documentation, and surplus transfers.

• Processes risk-management claims by gathering documentation, coordinating with adjusters, tracking payments, and submitting quarterly exposure reports.

• Handles purchasing needs for fleet-related goods and services, ensuring compliance with procurement rules and 156b requisition requirements.

• Acts as liaison with LPAA, ORM, DMV, private insurers, auditors, vendors, and agency leadership to resolve issues and maintain compliance.

• Maintains regulatory expertise by studying laws, attending trainings, updating procedures, and supporting internal training programs.

Position-Specific Details:

Work Location:

This vacancy is located at the Office of Juvenile Justice-Central Office in Baton Rouge, LA.

Appointment Type: Full-time, Probational

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c).

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

For further information about this vacancy, contact:

Garilyn London

OJJ/ Human Resources

[e-mail]