ADMINISTRATIVE PROGRAM SPECIALIST-B

DPS-Office of Motor Vehicles; Baton Rouge (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

The Office of Motor Vehicles Administrative Program Specialist B coordinates statewide Property Control, Fleet, and Safety Programs under the Project Management Office (PMO). The role requires knowledge of LaGov, OTS billing, and strong organizational skills with professional, proactive work habits.

Schedule is Monday–Friday, 8:00 AM to 4:30 PM. Compensation will be determined based on qualifications and experience, with a focus on compliance with state civil service rules.

Qualifications

• Four years of experience in administrative services or equivalent, as required by state rules.
• Multiple pathways allow for substitution of experience by education or prior work.
• Ability to follow complex policies and procedures to ensure compliance with civil service rules.

Responsibilities

• Coordinate Inventory Control, Safety, and Fleet Operations statewide.
• Develop, implement, and revise program standards and guidelines.
• Enter information accurately into LaGov and other systems.
• Manage Property Control, Fleet, and Safety Programs under the PMO.
• Maintain knowledge of OTS billing and property inventory processes.

Skills

Accepting Direction

Accountability

Policies & Procedures

Efficiency & Organization

Education

Bachelor's degree

Advanced degree

Tools

LaGov

Job description

The Office of Motor Vehicles (OMV) performs functions of the state relative to the examination and licensing of operators of motor vehicles, the suspension and revocation of such licenses, issuance of vehicle title and registration certificates, license plates for all motor vehicles operated upon the highways of the state, recordation of liens against vehicles, and the collection of sales/use tax and other appropriate fees, all in accordance with applicable laws.

About this position:

The Office of Motor Vehicles Administrative Program Specialist B is responsible for coordinating and managing OMV’s statewide Property Control, Fleet, and Safety Programs. The position develops, implements, and revises necessary procedures for all areas of focus under the supervision of the Statewide Program Manager 1 in the Project Management Office (PMO). The incumbent of this position should have knowledge of the OTS billing and the property inventory processes, including use of LaGov. The incumbent of this position should also have broad knowledge of the Louisiana Property Assistance Agency. Necessary qualities include efficiency, organization, attention to detail, professionalism, proactivity, and the ability to work independently.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.
• EXPERIENCE SUBSTITUTION:
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• - Perform responsible duties related to the operation, coordination, and management of Inventory Control, Safety, and Fleet Operations.
• - Establish, implement, and revise program standards and guidelines as necessary.
• - Accurately and timely enter information into LAGOV and other relevant systems.
• - Coordinate and manage the statewide Property Control, Fleet, and Safety Programs for the Office of Motor Vehicles.
• - Develop, implement, and revise necessary procedures across all areas of focus under the supervision of the Statewide Program Manager 1 in the Project Management Office (PMO).
• - Maintain knowledge of OTS billing and property inventory processes, including the use of LaGov.
• - Stay informed about the operations of the Louisiana Property Assistance Agency.

Position-Specific Details:

Appointment Type: This posting may be used to fill a probational appointment or job appointment.
Work Schedule: Monday-Friday, 8:00 AM to 4:30 PM.
Compensation: The salary offered will be determined based on qualifications and experience. .

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information:

Department of Public Safety
ATTN: Human Resources/ Latedra Drummond
P.O. BOX 66614
Baton Rouge, LA. 70896
Email:[e-mail]