Administrative Assistant 4

LDH-Medical Vendor Administration; Baton Rouge (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Louisiana Department of Health in Baton Rouge seeks an Administrative Assistant 4 to support the SNAP Quality Control unit. The role emphasizes confidential administrative tasks, calendar management, and coordination of meetings to ensure smooth operations.

The ideal candidate has three years of administrative services experience and strong communication, with a focus on customer service and accurate recordkeeping. This position supports payroll, personnel actions, and unit leadership.

Qualifications

• Three years of experience in administrative services.
• Ability to communicate effectively with internal and external customers.
• Maintain organized records and calendars.

Responsibilities

• Provide confidential administrative support to the SNAP Quality Control unit’s manager and team.
• Prepare, review, and edit official correspondence, reports, and meeting materials.
• Maintain calendars, shared directories, filing systems, and records for efficient workflow.
• Coordinate meetings, workshops, and conference calls with agendas and materials.
• Process payroll functions and personnel actions to support operations.
• Liaise with Telecommunications to resolve equipment, service, and billing issues.
• Maintain inventory records and accountability for unit property and equipment.

Skills

Administrative experience

Communication

Customer focus

Education

Three years of administrative services experience

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about the Louisiana Department of Health

Be part of a team that helps Louisiana families access vital food assistance! As an Administrative Assistant 4 with the SNAP Quality Control unit, you’ll play a key role in keeping operations organized, efficient, and compliant. From coordinating office activities and managing records to supporting personnel, payroll, and program leadership, your work will help ensure the team can focus on delivering quality services that strengthen food security and support healthier communities. Apply today and make a difference!

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Provide confidential administrative support to the Economic Stability Manager 3 and assist with daily SNAP Quality Control unit operations.
• Prepare, review, proofread, and edit official correspondence, reports, handouts, and meeting materials.
• Maintain calendars, schedules, shared directories, pending files, and office filing systems to ensure accurate recordkeeping and efficient workflow.
• Coordinate meetings, workshops, and conference calls, including preparing agendas, materials, and binders.
• Process and coordinate payroll functions and personnel actions to support timely and accurate administrative operations.
• Manage incoming and outgoing mail and serve as a liaison with Telecommunications to resolve equipment, service, and billing issues.
• Serve as Property Control Manager by maintaining inventory records and ensuring accountability for unit property and equipment.

No Civil Service test score is required in order to be considered for this vacancy.

Position-Specific Details:

Location: Medical Vendor Administration / ES State Office / East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment orJob appointment (temporary appointment that may last up to 48 months)

Cost Center: 3052130100

Position Number(s): 50689821

Contact Information:

Patricia Walker

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.