Administrative Assistant 30 Hours Per Week

Vi; Naples (FL); On-site; USD 26,000 - 31,000; Full time

Benefits offered by this job

Competitive pay

Exceptional benefits

Paid Time Off from day one

401k with company match

Paid maternity and paternity benefits

Training and development

Tuition reimbursement

Luxury work environment

Meaningful work

Job summary

Vi at Bentley Village is seeking an Administrative Assistant to provide essential clerical support onsite in Naples, FL. This full-time, 30-hour-per-week role runs Monday through Friday from 7:30am to 2:00pm and involves preparing paperwork, reports, and ensuring smooth departmental operations.

Applicants should have strong MS Office skills and excellent communication. A high school diploma or GED is preferred, and the position requires compliance with Florida background screening requirements.

Qualifications

• General office experience and proficient MS Office usage.
• Excellent communication and interpersonal skills for residents, employees, and visitors.
• Ability to handle confidential information with discretion.
• High school diploma or GED preferred.

Responsibilities

• Provide administrative and clerical support to assigned community department.
• Prepare and review paperwork and reports; facilitate smooth workflow.
• Answer phones, direct calls and take messages.
• Schedule appointments and maintain office organization.
• Prepare and maintain department reports, schedules and files.
• Assist with purchasing and inventory control of department equipment and supplies.
• Work with reports, invoices, billing, expenses, travel, projects and software systems as needed.

Skills

Office administration

Communication

Interpersonal skills

Discretion

Education

High school diploma or GED

Tools

MS Office

Job description

Overview

Vi is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. Learn from the best and accelerate your career with Vi.

What We Offer

• Competitive pay
• Exceptional benefits
• Generous Paid Time Off - start accruing on day one
• 401k with company match
• Paid maternity and paternity benefits
• Award-winning training and development
• Tuition Reimbursement
• Luxury work environment
• Meaningful and rewarding work

Vi at Bentley Village is located at 2315 Leisure Lane, Naples, FL 34110

Responsibilities

Administrative Assistant

Full-Time Onsite Position

30 Hours Per Week

Monday-Friday 7:30am-2:00pm

A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department. You'll be involved in preparing and reviewing paperwork, reports and facilitating the smooth flow and organization to the department.

Other Responsibilities Include, But Is Not Limited To

• Preparing correspondence, sorting and distributing mail.
• Answering phones, directing calls and taking messages.
• Scheduling appointments.
• Maintaining organization of the office.
• Preparing and maintaining reports, schedules and department files.
• Assisting with purchasing and inventory control of department equipment and supplies.
• Working with reports, invoices, billing, expenses, travel, projects and software systems as needed.

Qualifications

Qualified applicants will preferably possess prior general office experience with proficiency in MS Office; excellent communication and interpersonal skills for effective relations with residents, employees, and visitors. Ability to use discretion in handling confidential information. Excellent phone skills and etiquette. High school diploma or GED equivalent is preferred.

The application window is anticipated to close within 30 days of the date of the posting.

This position requires compliance with Florida's Care Provider Background Screening process. Please see the Clearinghouse screening information here: https://info.flclearinghouse.com.

Pay Range

USD $18.98 - USD $22.78 /Hr.