Administrative Assistant 3 - State 4-H Office

Ohio State University; North Carolina; On-site; USD 30,000 - 39,000; Full time

Job summary

Ohio State University in Columbus, OH, is seeking an Administrative Assistant 3 for the State 4-H Office. You will provide high-level administrative support to the State 4-H Leader, manage complex calendars, coordinate travel, and assist with onboarding and special projects.

The role requires 2 years of relevant experience, a high school diploma or GED, and a preferred associate degree. You will draft documents, prepare briefing materials, and liaise with university officials.

Qualifications

• High School diploma or GED required.
• Certification or vocational training may be required.
• Associate degree in a relevant field may be preferred.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Responsibilities

• Coordinate, maintain, and optimize complex calendars and meeting schedules for leadership.
• Prepare agendas, itineraries, and briefing materials; manage comprehensive travel logistics.
• Support daily operations and general office management for the State 4-H Office.
• Draft, review, and edit official documents, presentations, letters, forms, and web materials.
• Assist with state 4-H hiring processes and onboarding coordination for new professionals.
• Support development and implementation of administrative policies and special projects.

Skills

2 years of relevant experience

4-6 years of relevant experience

Education

High School diploma or GED

Associate degree in relevant field

Certification or vocational training

Job description

Job Title: Administrative Assistant 3 - State 4-H Office

Department: FAES | 4-H

This position is located at - The Nationwide & Ohio Farm Bureau 4-H Center 2201 Fred Taylor Drive Columbus, OH 43210

Position Overview The State 4-H Office Administrative Assistant 3 provides high-level, comprehensive administrative support to the State 4-H Leader, with secondary support extended to Associate State 4-H Leaders. As a key member of the Extension Administrative Support team, this role also assists the Associate Dean and Director of Extension and the Assistant Dean and Associate Chair on special projects, strategic initiatives, and daily operations as organizational needs arise. This position handles complex administrative responsibilities requiring the highest level of confidentiality and discretion when managing sensitive information.

Key Responsibilities

Executive Support & Schedule Management

• Coordinates, maintains, and optimizes complex calendars and meeting schedules for leadership. Organizes and prepares detailed agendas, itineraries, and briefing materials for meetings and events. Support the comprehensive travel logistics for the state 4-H team.

Office Operations & Information Management

• Supports daily operations and general office management of the State 4-H Office. Assesses inquiries and concerns directed at the office, independently determining the appropriate course of action or delegating to proper personnel. Research pertinent information to provide data-driven guidance to the state 4-H team, Associate Dean and Director of Extension and the Assistant Dean and Associate Chair.
• Drafts, reviews, and edits official documents, correspondence, presentations, letters, forms, and web-based materials.

Onboarding Support

• Provides dedicated administrative support to state 4-H hiring processes and search committees. Assists with the onboarding tracking and coordination of mentoring programs for new 4-H professionals.
• Serves as an official liaison for the State 4-H Leader, Associate Dean and Director of Extension and the Assistant Dean and Associate Chair to college and university officials.

Policy Implementation & Special Projects

• Supports the development and implementation of 4-H administrative policies and procedures. Executes special projects, cross-programmatic initiatives, and other duties as assigned by leadership.

Resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed.

Minimum Required Qualifications

• High School diploma or GED.
• Certification or vocational training may be required.
• Associate degree in relevant field may be preferred.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

The pay range for this profile is $21.59-$28.00/hourly. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

Ohio State provides access to a depth and breadth of opportunities and resources. Starting your first day, Ohio State offers you a comprehensive benefits package . Based on position type and eligibility. https://hr.osu.edu/wp-content/uploads/benefits-eligibility.pdf

Career Roadmap language i.e., Function: Business Planning and Operations Sub-Function: Administrative Assistance Career Band: Individual Contributor - Technical Career Level: T3,

Additional Information

• Location: 4-H Center (0191)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.