Administrative Assistant 3 - State 4-H Office

Ohio State University; Columbus (OH); On-site; USD 30,000 - 39,000; Full time

Job summary

The Ohio State University’s State 4-H Office seeks an Administrative Assistant 3 to provide high-level administrative support to the State 4-H Leader and related leaders. The role includes managing complex calendars, preparing agendas, and coordinating travel for the state 4-H team.

Additional duties involve office operations, drafting official documents, onboarding support, and contributing to policy implementation and special projects within the 4-H program.

Qualifications

• High School diploma or GED.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Responsibilities

• Provide high-level administrative support to State 4-H Leader and leadership team.
• Manage complex calendars, agendas, and briefing materials for meetings and events.
• Coordinate comprehensive travel logistics for the state 4-H team.
• Support daily office operations and information management.
• Assist with onboarding and hiring processes; coordinate mentoring programs.

Skills

Calendar management

Executive support

Travel logistics

Office operations

Document drafting

Education

Associate degree preferred

Certification or vocational training may be required

Job description

Administrative Assistant 3 - State 4-H Office# Careers## Administrative Assistant 3 - State 4-H OfficeApply: Columbus Campus: Full time: Posted Today: R161197Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Administrative Assistant 3 - State 4-H Office## Department:FAES | 4-HThis position is located at -The Nationwide & Ohio Farm Bureau 4-H Center2201 Fred Taylor DriveColumbus, OH 43210 Position OverviewThe State 4-H Office Administrative Assistant 3 provides high-level, comprehensive administrative support to the State 4-H Leader, with secondary support extended to Associate State 4-H Leaders. As a key member of the Extension Administrative Support team, this role also assists the Associate Dean and Director of Extension and the Assistant Dean and Associate Chair on special projects, strategic initiatives, and daily operations as organizational needs arise. This position handles complex administrative responsibilities requiring the highest level of confidentiality and discretion when managing sensitive information. Key ResponsibilitiesExecutive Support & Schedule ManagementCoordinates, maintains, and optimizes complex calendars and meeting schedules for leadership. Organizes and prepares detailed agendas, itineraries, and briefing materials for meetings and events. Support the comprehensive travel logistics for the state 4-H team. Office Operations & Information ManagementSupports daily operations and general office management of the State 4-H Office. Assesses inquiries and concerns directed at the office, independently determining the appropriate course of action or delegating to proper personnel. Research pertinent information to provide data-driven guidance to the state 4-H team, Associate Dean and Director of Extension and the Assistant Dean and Associate Chair.Drafts, reviews, and edits official documents, correspondence, presentations, letters, forms, and web-based materials. Onboarding SupportProvides dedicated administrative support to state 4-H hiring processes and search committees. Assists with the onboarding tracking and coordination of mentoring programs for new 4-H professionals.Serves as an official liaison for the State 4-H Leader, Associate Dean and Director of Extension and the Assistant Dean and Associate Chair to college and university officials. Policy Implementation & Special ProjectsSupports the development and implementation of 4-H administrative policies and procedures. Executes special projects, cross-programmatic initiatives, and other duties as assigned by leadership. Resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed. MINIMUM REQUIRED QUALIFICATIONS High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred. The pay range for this profile is $21.59-$28.00/hourly. The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications. Ohio State provides access to a depth and breadth of opportunities and resources. Starting your first day, Ohio State offers you a comprehensive benefits package.Based on position type and eligibility. https://hr.osu.edu/wp-content/uploads/benefits-eligibility.pdf Career Roadmap language i.e.,Function: Business Planning and OperationsSub-Function: Administrative AssistanceCareer Band: Individual Contributor – TechnicalCareer Level: T3, ## Additional Information:## Location:4-H Center (0191)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***