Administrative Professional 2

State-of-Ohio; Columbus (OH); Sur place; USD 27 000 - 38 000; Plein temps

Avantages offerts par ce poste

Medical Coverage

Paid time off

Education and development funds

Résumé du poste

The State of Ohio invites applications for an Administrative Professional role based in Columbus. The position supports the Office of Community Schools with meeting coordination, minutes, correspondence, and records management.

Work location is 25 S. Front St., Columbus, OH 43215; compensation is shown as $23.65 with a permanent full-time schedule and flexible hours. Training and onboarding are included as part of the role.

Qualifications

• 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
• Or 6 mos. exp. as Administrative Professional 1, 16871.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Administrative Support/Services

Responsabilités

• Schedule meetings with administrator and community school team.
• Take meeting minutes at Office of Community Schools check-ins, Monthly Sponsor Updates, and other meetings.
• Monitor the general e-mail inbox and prepare memos and letters regarding updates for community schools and sponsors.
• Route the office main phone line and assist customers with inquiries.
• Liaise with IT service desk and facilities management; maintain filing systems and calendars.

Connaissances

Administrative Support/Services

Description du poste

Who We Are

The Ohio Department of Education and Workforce is a diverse team of passionate, education-focused professionals responsible for overseeing and enhancing the quality of education for each of Ohio’s 1.7 million students. The Department provides the resources and supports essential to raising student achievement and accelerating learning opportunities, advancing the connectivity between K-12 and postsecondary learning, creating programs to support and expand workforce experiences, and ensuring students have the necessary supports to be ready each day to learn.

As the governing body responsible for overseeing and enhancing the quality of education within the State of Ohio, the Department of Education and Workforce is dedicated to promoting educational excellence and ensuring equal access to learning opportunities for all students. The Department is committed to collaborating with schools, districts, educators, students, families, businesses, nonprofits and all stakeholders to achieve our educational goals.

What You'll Do

• Schedule Meetings (as needed)
  • Working with administrator and community school team
• Take meeting minutes at all:
  • Office of Community Schools check-ins
  • Monthly Sponsor Updates
  • Community School office plan meetings
  • Other meeting minutes as needed
  • Tracking compliants received
• Monitor the General e-mail inbox.
• Prepare and distribute memos and letters regarding updates for community schools and sponsors
  • Initiation of payment memos
  • Change of sponsor memos
  • Name change memos
  • Suspension/closure memos
  • Merger memos
• Responsible for routing office main phone line and assisting customer with inquiries
• Serves as the office records retention coordinator
• Work to format a timeline for community schools and sponsors
• Maintain office calendar and schedule for OCS administrator
• Researches and analyzes materials, information and programs;
• Assists in maintaining updated office procedural handbooks related to established program policy;
• Provides communication to office staff (e.g., written, oral);
• Supports administrator at meetings and conferences.
• Coordinates and/or organizes workshops, meetings and webinars (e.g., reserves meeting rooms, conducts research, prepares presentations, organizes meeting/workshop materials);
• Creates, proofreads, and edits documents, develops and/or maintains filing system (e.g., paper, electronic);
• Liaison with IT service desk for office;
• Liaison with facilities management for office.
• Performs other assigned duties as requested.

The work location of this position is 25 South Front Street, Columbus, Ohio 43215. You will be required to report to this work location full-time, if selected.

If this position is filled with an internal employee who has an approved telework agreement, the employee may be required to report in-person during the initial training period.

Qualifications

• 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
• Or 6 mos. exp. as Administrative Professional 1, 16871.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Administrative Support/Services

Experience Level

• PhD Core Program in Relevant Area – 4 Years of Experience
• Masters/Graduate Core Program in Relevant Area – 3 Years of Experience
• Bachelors/Undergraduate Core Program in Relevant Area – 2 Years of Experience
• Associate Core Program in Relevant Area – 1 Year of Experience

*Only the highest level is counted towards experience. Example if you have a Masters and Bachelors in a relevant area, it will count as 3 years of experience as opposed to 5 years of experience.

The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website. Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems such as OPERS, STRS, SERS, and HPRS & Optional Deferred Compensation Ohio Deferred Compensation

*Benefits eligibility is dependent on a number of factors.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Job Details

• Work Location: 25 S. Front St., Columbus, Ohio, 43215, United States
• Compensation: $23.65
• Schedule: Permanent - Full Time
• Work Hours: Flexible
• Classified Indicator: Classified
• Union: OCSEA
• Primary Job Skill: Administrative Support/Services