Administrative Assistant 3-Hematalogy

Ohio State University; United States; On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off and holidays

State retirement plan or equivalent

Job summary

Ohio State University is seeking an Administrative Assistant 3 in the Hematology Department within the Division of Hematology, Department of Internal Medicine. The role supports the Division Administrator and the Manager for Administrative Operations, coordinating calendars, meetings and travel, and preparing key documents for decision making.

The position requires a background check; 40-hour work weeks with potential for involvement in special projects and policy implementation within the

Qualifications

• Minimum Education Required Per Classified Civil Svc Specs or equivalent combination of education and experience.
• 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing and interpreting information; 3 months experience (300 hours course work) in budgeting.

Responsibilities

• Supports the Division Administrator and the Manager for Administrative Operations in the Division of Hematology.
• Oversees and coordinates appointment calendars and schedules.
• Plans, coordinates and organizes professional, scientific and administrative meetings and events.
• Prepares and edits correspondence, reports and other documents for DA and Manager; coordinates travel arrangements and reimbursements.

Skills

Customer service

Budgeting

Communication

Job description

Job Title

Administrative Assistant 3-Hematalogy Department: Medicine | IM Hematology

Job Description

Serves as Administrative Assistant providing support to the Division Administrator and the Manager for Administrative Operations in the Division of Hematology, within the Department of Internal Medicine; performs and coordinates management-level administrative duties for divisional leaders; oversees and coordinates appointment calendars; schedules, coordinates and organizes professional, scientific and administrative individual and committee meetings, and other large scale events and conferences; assists Manager for Administrative Operations with planning, monitoring and coordinating daily activities of administrative office; researches, collects and compiles information and data as requested to aid Division Director, DA, Manager and other division management staff in decision making and strategic planning initiatives; transmits directives; actively participates in the development and implementation of divisional administrative office policies and procedures; assists with implementation of new initiatives; assists Manager with functional supervision of academic administrative assistant staff members; coordinates and monitors workloads of support staff as directed by Manager; creates and generates reports; independently composes and responds to routine correspondence; prepares and edits correspondence, reports and other documents for DA and Manager; coordinates and makes travel arrangements; prepares and tracks reimbursement of travel expenses; assists with special projects as assigned.

Minimum Education Required Per Classified Civil Svc Specs or equivalent combination of education and experience Required Qualifications Per CCS Specifications. 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing and interpreting information; 3 months experience (300 hours course work) in budgeting. Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Additional Information

Location: James Cancer Hospital (0375) Position Type: Regular Scheduled Hours: 40 Shift: Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Benefits

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

Equal Opportunity

The university is an equal opportunity employer, including veterans and disability.

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you.

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including: Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost. Paid time off, including sick and vacation time and 11 holidays. State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.

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