Commercial Real Estate Office Assistant ($45-50K)

Ultimate Staffing; BLOOMINGTON (MN); On-site; USD 28,929 - 33,062; Full time

Benefits offered by this job

Onsite fitness center

Café and stocked break rooms

Career growth opportunities

Team-building activities

Job summary

Ultimate Staffing in Bloomington is offering an entry-level role in finance and operations, perfect for recent graduates seeking to kickstart their careers! You will process loan documents and manage shared inboxes while ensuring compliance and accuracy.

Ideal candidates have some admin experience, are detail-oriented, and can handle multiple tasks in a fast-paced environment. This fully onsite role provides scheduling flexibility and significant growth opportunities.

Qualifications

• College graduate with 0-2 years of admin/operations/finance/banking experience.
• Ability to juggle multiple tasks and stay organized.
• Thrive in a fast-paced environment.

Responsibilities

• Process checks, mail, and loan documents accurately.
• Review and organize documentation for compliance.
• Support loan servicing tasks and manage shared inboxes.

Skills

Microsoft Office

Detail-oriented

Organizational skills

Education

Associate or bachelor's degree

Job description

Kickstart your career in finance and operations with a high-impact, entry-level role on a fast-paced lending support team!

What You’ll Do

• Process checks, mail, and loan documents with precision and speed
• Review, scan, and organize documentation to ensure accuracy and compliance
• Manage shared inboxes and respond to internal/external inquiries in a timely, professional manner
• Support loan servicing tasks, including payment notices, new loan setup, and payoff (satisfaction) processing
• Track and coordinate outgoing payments and related documentation
• Research and resolve discrepancies to keep operations running smoothly
• Maintain accurate, audit-ready records within internal systems
• Partner with team members to meet daily deadlines and handle high-volume workflowsAssist with process improvements and take on additional projects as the team grows

What We’re Looking For

• College graduate with 0-2 years of admin/operations/finance/banking experience
• Comfortable in Microsoft Office—especially Excel and Word (no pivot table wizardry required… but we won’t complain)
• You can juggle multiple tasks, stay organized, and still hit your deadlines
• Thrive in a fast-paced environment where there’s always something to do
• Naturally detail-oriented (you catch the small stuff others miss)
• Associate or bachelor’s degree preferred, or equivalent real-world experience

Why This Role

• Pay: $21-$24/hour
• Schedule Flexibility: Choose your hours (7-4, 8-5, or 9-6)
• Location: Fully onsite in Bloomington
• Growth: Contract-to-hire; this is a long-term career opportunity!

Why You’ll Love It Here

• Recognized as a top workplace in the commercial real estate industry for its people-first culture
• A team that’s collaborative, down-to-earth, and genuinely enjoys working together—you’ll feel it right away
• Career growth is real here—with strong training, mentorship, and opportunities to take on new challenges early in your career
• Modern office space with perks like an onsite fitness center, café, stocked break rooms, and spaces to recharge or connect
• A culture that balances performance with fun—think team events, paid volunteer opportunities, team-building activities and celebrations throughout the year

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.