Administrative Assistant 2 - Admissions

Mount St. Mary's University; Saint Anthony (MD); On-site; USD 22,041 - 26,174; Full time

Benefits offered by this job

Comprehensive benefits

Tuition remission

Retirement plan

Paid time off

Job summary

Mount St. Mary’s University is seeking an Administrative Assistant 2 to support the Admissions Office under the Associate Director of Admissions for Events in Emmitsburg, Maryland.

The role handles daily office operations, event coordination, and data management, with emphasis on welcoming visitors and maintaining smooth communication. Responsibilities include greeting prospective students, managing the admissions email and phone inquiries, coordinating staff schedules, preparing recruitment

Qualifications

• Minimum HS diploma or equivalent; bachelor’s degree preferred.
• 1–3 years of administrative support experience preferred.
• Strong customer service skills with professional interaction.
• Excellent oral, written, and interpersonal communication; strong organizational skills.

Responsibilities

• Greet prospective students, families, and campus visitors and provide admissions information.
• Answer inquiries by phone and email; direct communications to appropriate staff.
• Coordinate meetings, events, and scheduling; manage calendars and office logistics.
• Assist with data management and production of recruitment materials.
• Supervise student guides and assist with timesheets and scheduling.

Skills

Customer service

Communication

Organizational skills

Time management

Microsoft Office

Teamwork

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Position Title:Administrative Assistant 2 - AdmissionsJob Description:Under the supervision of the Associate Director of Admissions for Events, Administrative Assistant 2 is responsible for providing administrative and customer service support to the Admissions Office. This position supports daily office operations, admissions events, student staff coordination, and data management.and data management.Essential Duties and Responsibilities:Admissions Event DutiesGreet prospective students, families, and campus visitors and ensure a welcoming and positive experience at every stage of the admissions process.Register phone inquiries for events and assist with event check-in.Direct and escort visitors to appropriate campus locations and provide general admissions information as needed.Assist with the planning, coordination, setup, execution, and breakdown of admissions recruitment programs.Support the organization and implementation of group visits, counselor visits, and special visit requests.Admissions Office DutiesServe as a primary customer service representative for the Admissions Office front lobby.Answer incoming telephone calls, respond to inquiries, take messages, and direct communication to the appropriate individual or department.Manage the Admissions email account, including responding to inquiries and forwarding communications as appropriate.Assist the Associate Director of Admissions for Events in the supervision of student guides, including coordinating work schedules and monitoring timesheets.Schedule meetings and appointments, maintain shared office calendars, and coordinate office logistics.Assist in routine data management.Assist with preparation and distribution of prospective student mailings and recruitment materials.Manage office inventory of supplies and enrollment publications.Process payments using the software and best practices provided by Accounting and Finance.Assist other team members, where applicable, including covering areas or duties not initially assigned.Job Requirements: Education, Experience and Skills:Minimum QualificationsHigh School Diploma or equivalent required; Bachelor's degree preferred.1-3 years of administrative support experience preferred.Strong customer service skills with the ability to interact professionally with students, families, faculty, staff, and external constituents.Excellent oral, written, and interpersonal communication skills.Strong organizational and time-management skills with the ability to prioritize multiple responsibilities in a fast-paced environment.Demonstrated ability to work independently and collaboratively as part of a team.Proficiency with Microsoft Office Suite and the ability to learn new software applications and systems.Salary/Hours/BenefitsMinimum Pay Rate: $16.50/hour(Actual compensation will be commensurate with experience, education, and qualifications.)Employee Benefits:This full-time position includes a comprehensive benefits package, featuring annual, holiday, and sick leave. The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary’s University, an employer-sponsored retirement contribution, and a robust paid time off program.For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.htmlFull Time/Part Time:Full timeAbout UsMount St. Mary's University is a dynamic, Catholic, liberal arts university with over 2,000 undergraduate and graduate students, located in Emmitsburg, Maryland. As a Catholic university, Mount St. Mary’s graduates ethical leaders who are inspired by a passion for learning and lead lives of significance in service to God and others. The university is committed to excellence in its educational programs and employment practices; we actively seek and welcome applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to fostering an inclusive and welcoming society and world.