Admissions & Events Admin Specialist

01 Mount St. Mary's University; Emmitsburg (MD); On-site; USD 29,172 - 39,468; Full time

Benefits offered by this job

Tuition remission

Employer-sponsored retirement plan

Paid time off

Job summary

Mount St. Mary’s University in Emmitsburg, MD seeks an Administrative Assistant 2 – Admissions to support the Admissions Office.

The role provides administrative and customer service support for daily operations, events, and data management. The position involves greeting visitors, coordinating events and group visits, managing emails and inquiries, supervising student guides, and assisting with recruitment materials.

Qualifications

• Minimum qualifications include a High School Diploma or equivalent; Bachelor's degree preferred.
• 1–3 years of administrative support experience preferred.
• Strong customer service skills with professional interaction with students, families, faculty, staff, and external constituents.
• Excellent oral, written, and interpersonal communication skills.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities in a fast-paced environment.

Responsibilities

• Greet prospective students, families, and campus visitors and ensure a welcoming experience throughout the admissions process.
• Register for events, assist with event check-in, and coordinate visitor flow.
• Serve as primary front lobby customer service representative and respond to inquiries.
• Manage the Admissions email account and forward communications as appropriate.
• Supervise student guides and coordinate schedules and timesheets.
• Schedule meetings, maintain calendars, and coordinate office logistics.
• Assist in routine data management and distribution of recruitment materials.

Skills

Customer service

Communication

Microsoft Office

Time management

Independence / teamwork

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Mount St. Mary’s University in Emmitsburg, MD seeks an Administrative Assistant 2 – Admissions to support the Admissions Office.

The role provides administrative and customer service support for daily operations, events, and data management. The position involves greeting visitors, coordinating events and group visits, managing emails and inquiries, supervising student guides, and assisting with recruitment materials.