Administrative Assistant 1

Commonwealth of Pennsylvania; Harrisburg, Northern (Dauphin County, KY); Hybrid; USD 38,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking an Administrative Assistant 1 to support contract and financial processes within the Center for Program Development and Management in Harrisburg. You will handle records, assist staff, and help maintain efficient office operations.

Responsibilities include contract processing, SAP/SRM-based purchasing, and document management, with potential telework once approved.

Qualifications

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
• Ability to perform essential job functions.
• Experience with contract and financial processes is a plus.

Responsibilities

• Prepare, transmit, and organize planning and consulting contracts for review and execution.
• Assist with processing work orders, fund commitments, invoices, and adjustments in SAP and related systems.
• Manage supplemental agreements and ensure proper execution and distribution of final documents.
• Review documents for completeness and compliance with policies, regulations, and procedures.
• Process requisitions and act as a goods receiver in SAP and SRM systems.
• Support supervisors on special projects and determine priority of time-sensitive assignments.

Skills

Contract processing

Fiscal support

Record management

Administrative coordination

Education

Bachelor's degree or equivalent

Tools

SAP

SRM systems

Job description

Take on an essential support role as an Administrative Assistant 1 with the Department of Transportation. This position gives you the chance to work with contract and fiscal documents that guide statewide planning efforts. You will help maintain clear records, assist staff, and contribute to smooth office operations. Be part of a team dedicated to high-quality service and organized administrative work.

This position provides administrative support for contract and financial processes within the Center for Program Development and Management. You assist with document handling, fiscal activities, and various workflow tasks that support planning operations across the agency. As an Administrative Assistant 1, you will perform the following duties:

• Contract Processing: Prepare, transmit, and organize planning and consulting contracts for review and execution
• Fiscal Support: Assist with processing work orders, fund commitments, invoices, and adjustments in SAP and related systems
• Agreement Handling: Manage supplemental agreements and ensure proper execution and distribution of final documents
• Record Management: Review documents for completeness and compliance with policies, regulations, and procedures
• Purchasing Tasks: Process requisitions and act as a goods receiver in SAP and SRM systems
• Administrative Coordination: Support supervisors on special projects and determine priority of important time-sensitive assignments

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

This position issubject to the provisions of a collective bargaining agreement or memorandum of understanding.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.