Legal Assistant 1

Commonwealth of Pennsylvania; Harrisburg, Northern (Dauphin County, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Telework option after 6 months

Job summary

The Commonwealth of Pennsylvania, Office of General Counsel, Prosecution Division, seeks a diligent Legal Assistant 1 to support attorneys with filings, document review, and case processing in a fast-paced environment. You will prepare legal filings, manage exhibits, and assist with office operations in Harrisburg.

Full-time hours 8:00 AM–4:30 PM, with a 60-minute lunch, and potential telework after six months to a PA‑based location.

Qualifications

• Three years of responsible clerical, enforcement or investigative work.
• Equivalent combination of experience and training.
• Must meet PA residency requirement.

Responsibilities

• Legal Support: Prepare filings, review documents, and assist with case processing tasks.
• Case Review: Analyze incoming matters to determine steps needed for proper handling.
• System Entry: Submit filings and update case information in the case management system, ensuring records are accurate, complete, and current.
• Document Preparation: Proofread correspondence and legal materials for accuracy and necessary redactions.
• Exhibit Management: Organize and manage exhibits for hearings and appeals, including for filings or binder creation.
• Office Operations: Process incoming mail and provide phone coverage to the public.

Skills

Clerical experience

Job description

The Office of General Counsel is seeking a highly motivated, detail-oriented individual to provide clerical and legal office support within the Prosecution Division of the Department of State. This role allows you to work closely with attorneys while preparing a variety of daily filings that are crucial to protecting the health and safety of the public. If you enjoy a fast-paced work environment, we encourage you to apply today!

This role supports attorneys by preparing legal documents, reviewing case information, and helping keep office operations organized and accurate. As a Legal Assistant 1, you will perform the following duties:

• Legal Support: Prepare filings, review documents, and assist with case processing tasks
• Case Review: Analyze incoming matters to determine steps needed for proper handling
• System Entry: Submit filings and update case information in the case management system, ensuring records are accurate, complete, and current.
• Document Preparation: Proofread correspondence and legal materials for accuracy and necessary redactions
• Exhibit Management: Organize and manage exhibits for hearings and appeals, including for filings or binder creation
• Office Operations: Process incoming mail and provide phone coverage to the public

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, after 6 months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of responsible clerical, enforcement or investigative work; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

This position is subject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Promotion Without Exam
  • Reassignment(Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.)
  • Transfer(Only current civil service employees who hold the same job title will qualify for transfer to another agency.)
    • Meritorious service is defined as the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
  • Voluntary Demotion
  • Reinstatement(Former civil service employees may only be reinstated to the job title from which they resigned. Current civil service employees are not eligible through reinstatement.)

Promotion Without Examination (PWOE):

• Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
  • Clerical Assistant 2
  • We will also consider applications from current Commonwealth employees in pay scale group ST03 for which there is a logical occupational, functional, or career developmental relationship to this position. All applicants must meet the minimum experience and training requirements.
• Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
• The promotion without examination requirements are issued in accordance with merit system employment regulations.
• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.