Clerical Assistant 2

Commonwealth Of Pennsylvania; Oil City (Venango County); Hybrid; USD 37,000 - 54,000; Full time

Job summary

Commonwealth of Pennsylvania's Department of Transportation in Oil City, PA seeks a Clerical Assistant 2 to support the District Office 0100. The role handles clerical tasks, documents, and records to keep operations running smoothly.

The position offers a full-time schedule (37.5 hours/week), possible telework, and a salary range of $36,831 to $54,162 per year. Applicants should meet the minimum experience and education requirements listed in the posting.

Qualifications

• Six months as Clerical Assistant 1 or equivalent experience.
• High school graduation or equivalent.
• One year or more of clerical experience.
• One year or more of experience using Microsoft Office.
• Experience routing mail and using a postage machine.
• Experience scheduling travel requests and appointments.
• Two years of customer service background.
• Ability to perform essential job functions.

Responsibilities

• Provide clerical and administrative support to the Assistant District Executive of Maintenance.
• Maintain schedules, correspondence, records, and daily operations.
• Answer and screen calls, provide customer service and forward inquiries.
• Review, prepare and distribute correspondence; manage electronic files and mail.
• Organize meetings, assist with travel requests, track status in required systems.
• Contact candidates, prepare interview packets, verify documents and assist with drug testing.
• Locate missing fuel slips, prepare monthly reports, reconcile invoices and manage fuel card inventory.
• Update vehicle reservation systems and record fleet mileage.

Skills

Customer service

Scheduling

Communication

Clerical

Education

High school diploma or equivalent

Tools

Microsoft Office

Postage machine

Job description

Salary

$36,831.00 - $54,162.00 Annually

Location

Venango County, PA

Job Type

Non-Civil Service Permanent Full-time

Job Number

N-2026-58278

Department

Department of Transportation

Division

TR Dstr Off 100

Opening Date

09/11/2026

Closing Date

9/20/2026 11:59 PM Eastern

Job Code

00102

Position Number

00071416

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST03

Bureau / Division Code

00080100

Bureau / Division

TR Dist Off 0100

Worksite Address

255 Elm Street

City

Oil City, Pennsylvania

Zip Code

16301

Contact Name

Erin Freer

Contact Phone

814.678.7399

Contact Email

[e-mail]

THE POSITION

Become a Clerical Assistant 2 with the Pennsylvania Department of Transportation and help keep District Office 0100 running efficiently. This role supports the Assistant District Executive for Maintenance and provides a chance to work closely with staff across the unit. You will handle important clerical tasks, prepare documents, and help maintain organized records. This position is ideal for someone who enjoys structured work that supports a mission-focused organization.

DESCRIPTION OF WORK

This position provides clerical and administrative support for the Assistant District Executive of Maintenance, as well as the District Office Maintenance Staff. The work helps keep schedules, correspondence, records, and daily operations organized and accurate. As a Clerical Assistant 2, you will perform the following duties:

• Communication Support: Answer and screen calls, provide customer service and forward inquiries to appropriate staff
• Document Handling: Review, prepare and distribute correspondence, maintain electronic files and manage mail for the Maintenance Unit
• Scheduling Tasks: Organize meetings, assist with travel requests and track status updates in required systems
• Hiring Assistance: Contact candidates, prepare interview packets, verify documents and assist with drug and alcohol testing procedures
• Fuel Tracking: Locate missing fuel slips, prepare monthly reports, reconcile invoices and manage fuel card inventory
• Vehicle Coordination: Update reservation systems, assist staff with vehicle scheduling and record mileage for fleet vehicles

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Oil City, PA. The ability to telework is subject to change at any time.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• One year or more of previous experience in the clerical field.
• One year or more of previous experience using Microsoft Office products.
• One year or more of previous experience routing/distributing mail and using a postage machine.
• Previous experience with pre-employment CDL drug and alcohol verifications and testing forms, as well as scheduling appointments for Random Drug Testing, Pre-Employment Drug Testing, and employees who are off work longer than 30 days.
• One year or more of previous experience in office work such as Scheduling and Coordinating events, meetings and or trainings.
• Two years or more of customer service background (answering incoming telephone calls, re-routing calls as a switchboard operator or speaking with customers and/or employees that come into the office).
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.