Administrative Assistant

Schaeffler; Wooster (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

Schaeffler is seeking an Administrative Support professional for its Wooster, OH plant. You will provide day-to-day administrative support to plant leadership and teams, assist with onboarding, and manage office supplies and vendor coordination.

The role requires an associate degree and experience in manufacturing or office environments. Strong MS Office skills and confidentiality are essential for success.

Qualifications

• Associates degree required.
• Experience in administrative, office management, executive assistant, or manufacturing support preferred.

Responsibilities

• Provide day-to-day administrative support to plant leadership and team members.
• Support onboarding activities and administrative processes as needed.
• Order, track, and maintain office supplies, equipment, and other plant-related materials.
• Coordinate with vendors and suppliers for office and administrative needs.
• Coordinate internal meetings, training sessions, employee events, town hall meetings and leadership meetings.
• Support execution of employee engagement and recognition events.
• Organize logistics for customer visits, including meeting schedules, catering, travel arrangements, and facility preparations.
• Prepare meeting materials, agendas, and presentation content.
• Assist with tracking plant metrics, performance indicators, and administrative records.
• Support Plant Manager with scheduling meetings, calendar management, travel bookings, and expense reporting.

Skills

Detail oriented

Self-motivated

Verbal & written comms

Interpersonal skills

Team player

Confidentiality

MS Office

Education

Associates degree

Tools

Microsoft Office

Job description

Schaeffler is a dynamic global technology company and its success has been a result of its entrepreneurial spirit and long history of private ownership. As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities.

Your Key Responsibilities

• Provide day-to-day administrative support to plant leadership and team members
• Support employee onboarding activities and administrative processes as needed
• Order, track, and maintain office supplies, equipment, and other plant-related materials
• Coordinate with vendors and suppliers for office and administrative needs
• Coordinate internal meetings, training sessions, employee events, town hall meetings and leadership meetings
• Support execution of employee engagement and recognition events
• Organize logistics for customer visits, including meeting schedules, catering, travel arrangements, and facility preparations
• Prepare meeting materials, agendas, and presentation content
• Assist with tracking plant metrics, performance indicators, and administrative records
• Support the Plant Manager with scheduling meetings, calandar management, booking travel, expense reporting and general task management
• External applicants must be authorized to work in the United States without employment visa or other sponsorship

Education

• Associates degree required

Experience

• Previous administrative, office management, executive assistant, or manufacturing support experience preferred
• Experience working in a manufacturing or industrial environment is a plus

Knowledge, Skills & Abilities

• Strong attention to detail and organizational skills
• Self-motivated with the ability to work independently and manage multiple priorities
• Excellent verbal and written communication skills
• Strong interpersonal skills with the ability to work effectively across all levels of the organization
• Demonstrated ability to work collaboratively in a team-oriented environment
• Ability to handle confidential information with professionalism and discretion
• Proficient in Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word

As a global company with employees around the world, it is important to us that we treat each other with respect and value all ideas and perspectives. By appreciating our differences, we inspire creativity and drive innovation. In this way, we contribute to sustainable value creation for our stakeholders and society as a whole. Together, we advance how the world moves.

Exciting assignments and outstanding development opportunities await you because we impact the future with innovation.

Schaeffler is an equal employment opportunity / affirmative action employer. All qualified candidates will receive equal employment opportunities and consideration for employment without regard to unlawful consideration of race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, protected veteran status, or any other status protected by applicable law.

Keywords: Administration, Services & Support;