Administrative Assistant

Schaeffler Technologies AG & Co. KG; Troy (MI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Life insurance and 401(k) with company

Company events

Job summary

Schaeffler is seeking an Administrative Assistant to provide comprehensive support to a dedicated team, organize the office, and manage communications and scheduling. You will handle time and travel management, prepare reports, and coordinate with internal departments and external parties.

Ideal candidates will have 1–2+ years of admin experience or a related bachelor’s degree, strong MS Office skills, and basic SAP knowledge.

Qualifications

• Associate degree with 2+ years of admin experience, or Bachelor's with 1+ years.
• Strong proficiency with the Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Fundamental understanding of SAP.
• Excellent written and verbal communication skills.
• Self-motivated with a continuous improvement mindset and an assertive approach to problem-solving.
• Ability to prioritize tasks and make informed decisions.
• Must be legally authorized to work in the US.

Responsibilities

• Provide autonomous administrative support for a dedicated team or Manager in the organization.
• Organize the office, assist to optimize procedures, sort and distribute communications.
• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
• Take over time and travel management, and/or travel expenses for team members or Manager.
• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.
• Draft, edit, and format professional documents using Microsoft Word.
• Manage and analyze data using Microsoft Excel, building spreadsheets and tracking metrics.
• Design and assemble PowerPoint presentations for internal meetings and external stakeholders.
• Leverage advanced features across the Microsoft Office Suite to streamline administrative workflows.

Skills

MS Office Suite

SAP fundamentals

Communication

Time management

Problem solving

Prioritization

Education

Associate/Bachelor’s degree in related field

Tools

SAP

Job description

Schaeffler is a dynamic global technology company and its success has been a result of its entrepreneurial spirit and long history of private ownership. As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities.

Your Key Responsibilities

• Provide autonomous administrative support for a dedicated team or Manager in the organization.
• Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow).
• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
• Take over time and travel management, and/or travel expenses for team members or Manager.
• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.
• Draft, edit, and format professional documents, internal memos, manuals, and formal correspondence using Microsoft Word.
• Manage and analyze data using Microsoft Excel, which includes building spreadsheets, tracking departmental metrics, and utilizing formulas to generate accurate reports.
• Design and assemble high-quality, visually engaging Microsoft PowerPoint presentations and slide decks for internal meetings and external stakeholders.
• Leverage advanced features across the Microsoft Office Suite to streamline administrative workflows and improve digital document management.

Your Qualifications

• Associate degree with 2+ years of administrative experience or a Bachelor’s degree with a minimum of 1+ years of administrative experience.
• Strong proficiency with the Microsoft Office Suite (Excel, PowerPoint, Outlook, etc.)
• Fundamental understanding of SAP.
• Strong business acumen and knowledge of current quality specifications.
• Excellent written and verbal communication skills.
• Self-motivated with a continuous improvement mindset and an assertive approach to problem-solving.
• Ability to prioritize tasks and make informed decisions.
• Must be legally authorized to work in the US.

Benefits

• Medical, dental and vision insurance.
• Life insurance and 401(k) eligible with up to 6% company match.
• Regular employee appreciation and company events.

As a global company with employees around the world, it is important to us that we treat each other with respect and value all ideas and perspectives. By appreciating our differences, we inspire creativity and drive innovation. In this way, we contribute to sustainable value creation for our stakeholders and society as a whole. Together, we advance how the world moves.

Exciting assignments and outstanding development opportunities await you because we impact the future with innovation. We look forward to your application.

Schaeffler is an equal employment opportunity / affirmative action employer. All qualified candidates will receive equal employment opportunities and consideration for employment without regard to unlawful consideration of race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, protected veteran status, or any other status protected by applicable law.