Administrative Assistant (Facility Administrator)

Schaeffler; Fort Mill (SC); On-site; USD 38,000 - 48,000; Full time

Job summary

Schaeffler is seeking an Administrative Assistant to provide comprehensive administrative support for the Fort Mill 3 Campus, ensuring efficient daily operations, timely communication, and accurate purchasing records. The role involves EPR/PO administration, procurement forecasting, and coordinating facility services, with a focus on confidentiality and professional representation.

The ideal candidate has at least 2 years in an administrative role, a business-related education, and strong MS

Qualifications

• Associate degree in a business-related field, or high school diploma with applicable experience.
• Minimum of 2 years’ experience in an administrative role.
• Proficient in Microsoft Office Suite; Excellent written and verbal communication skills.
• Strong ability to meet deadlines and prioritize tasks effectively.
• Professional demeanor with the ability to represent Schaeffler in all settings.
• Discretion and ability to maintain strict confidentiality.
• Strong organization, attention to detail, recordkeeping, and follow-through.

Responsibilities

• Provide responsive, autonomous administrative support to assigned teams and management while organizing priorities, communications, meetings, and records.
• Serve as an initial point of contact for visitors and general inquiries and facilitate timely information flow among internal departments and external parties.
• Process and maintain accurate EPRs, POs, purchasing records, procurement forecasts, and supporting documentation for the Fort Mill 3 Campus.
• Coordinate assigned facility service providers, operating supplies, service requests, and related administrative follow-up within Schaeffler's area of responsibility.
• Maintain confidentiality, professional representation, accurate documentation, and timely escalation of issues requiring management attention.

Skills

Microsoft Office Suite

Education

Associate degree or high school diploma with experience

Job description

Schaeffler is a dynamic global technology company and its success has been a result of its entrepreneurial spirit and long history of private ownership. As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities.

Job Overview

The Administrative Assistant provides administrative support for the Fort Mill 3 Campus to help ensure efficient daily operations, timely communication, accurate purchasing and financial records, and effective coordination of assigned facility services. The role supports management and designated teams through office administration, visitor and correspondence coordination, timekeeping and travel support, Electronic Purchase Request (EPR) and Purchase Order (PO) administration, procurement forecasting, supply coordination, and other assigned administrative activities.

Your Key Responsibilities

• Provide responsive, autonomous administrative support to assigned teams and management while organizing priorities, communications, meetings, and records.
• Serve as an initial point of contact for visitors and general inquiries and facilitate timely information flow among internal departments and external parties.
• Process and maintain accurate EPRs, POs, purchasing records, procurement forecasts, and supporting documentation for the Fort Mill 3 Campus.
• Coordinate assigned facility service providers, operating supplies, service requests, and related administrative follow-up within Schaeffler's area of responsibility.
• Maintain confidentiality, professional representation, accurate documentation, and timely escalation of issues requiring management attention.

Your Qualifications

• Associate degree in a business-related field, or high school diploma with applicable experience, will be considered
• Minimum of 2 years’ experience in an administrative role
• Proficient in Microsoft Office SuiteExcellent written and verbal communication skills
• Strong ability to meet deadlines and prioritize tasks effectively
• Professional demeanor with the ability to represent Schaeffler in all settings
• Demonstrated discretion and ability to maintain strict confidentiality
• Strong organization, attention to detail, recordkeeping, and follow-through.
• Ability to coordinate multiple administrative activities and work effectively with internal departments, shared services, suppliers, customers, service providers, and authorities.
• Candidates must be authorized to work in the US without any visa sponsorship

Our Offering

At Schaeffler, our success is driven by our employees. We value what you bring to our business, which is why we are committed to providing you with a competitive, comprehensive benefits program that gives you and your family the care you need to lead healthy, productive lives. This includes amongst others the following:

• Comprehensive healthcare coverage: Employees receive access to a range of medical, dental, and vision insurance plans, ensuring their well-being and peace of mind.
• Generous retirement savings options: The company provides competitive 401(k) matching contributions (up to 6%), empowering employees to build a secure financial future.
• Professional development opportunities: The company invests in its employees' growth by offering skill development workshops, and ongoing learning and developmentprograms. Through our Schaeffler Academy you will have access to a state-of-the-art and comprehensive learning and training offering.
• Wellness initiatives: Employees have access to wellness programs and resources aimed at promoting physical, mental, and emotional health, fostering a supportive and thriving work environment.

See all of our benefits at: Schaeffler Benefits

As a global company with employees around the world, it is important to us that we treat each other with respect and value all ideas and perspectives. By appreciating our differences, we inspire creativity and drive innovation. In this way, we contribute to sustainable value creation for our stakeholders and society as a whole. Together, we advance how the world moves.

Exciting assignments and outstanding development opportunities await you because we impact the future with innovation. We look forward to your application.

https://www.schaeffler.us/careers/

Your contact

Schaeffler Group USA Inc.

Jason Gould

Schaeffler is an equal employment opportunity / affirmative action employer. All qualified candidates will receive equal employment opportunities and consideration for employment without regard to unlawful consideration of race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, protected veteran status, or any other status protected by applicable law.

Keywords: Administration, Services & Support;