Administrative Assistant

Schaeffler; Wooster (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Schaeffler is seeking an Administrative Assistant to provide day-to-day support to plant leadership and teams in Wooster, AR. You will assist with onboarding, office logistics, meeting coordination, and vendor relations to ensure smooth operations.

The role requires an associates degree and prior administrative or manufacturing support experience. Strong MS Office skills, attention to detail, and professionalism handling confidential information are essential.

Qualifications

• Associates degree required.
• Experience in administrative, office management, executive assistant, or manufacturing support preferred.
• Experience in a manufacturing environment is a plus.

Responsibilities

• Provide day-to-day administrative support to plant leadership and team members.
• Support employee onboarding activities and administrative processes as needed.
• Order, track, and maintain office supplies, equipment, and other plant-related materials.
• Coordinate with vendors and suppliers for office and administrative needs.
• Coordinate internal meetings, training sessions, employee events, town hall meetings and leadership meetings.
• Support execution of employee engagement and recognition events.
• Organize logistics for customer visits, including meeting schedules, catering, travel arrangements, and facility preparations.
• Prepare meeting materials, agendas, and presentation content.
• Assist with tracking plant metrics, performance indicators, and administrative records.
• Support the Plant Manager with scheduling meetings, calandar management, booking travel, expense reporting and general task management.
• External applicants must be authorized to work in the United States without employment visa or other sponsorship.

Skills

Attention to detail

Organization

Communication

MS Office

Multitasking

Teamwork

Education

Associates degree

Tools

MS Office Suite

Outlook

Excel

PowerPoint

Job description

Schaeffler is a dynamic global technology company and its success has been a result of its entrepreneurial spirit and long history of private ownership. As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities.

Your Key Responsibilities

• Provide day-to-day administrative support to plant leadership and team members
• Support employee onboarding activities and administrative processes as needed
• Order, track, and maintain office supplies, equipment, and other plant-related materials
• Coordinate with vendors and suppliers for office and administrative needs
• Coordinate internal meetings, training sessions, employee events, town hall meetings and leadership meetings
• Support execution of employee engagement and recognition events
• Organize logistics for customer visits, including meeting schedules, catering, travel arrangements, and facility preparations
• Prepare meeting materials, agendas, and presentation content
• Assist with tracking plant metrics, performance indicators, and administrative records
• Support the Plant Manager with scheduling meetings, calandar management, booking travel, expense reporting and general task management
• External applicants must be authorized to work in the United States without employment visa or other sponsorship

Your Qualifications

Education:

• Associates degree required

Experience:

• Previous administrative, office management, executive assistant, or manufacturing support experience preferred
• Experience working in a manufacturing or industrial environment is a plus

Knowledge, Skills & Abilities:

• Strong attention to detail and organizational skills
• Self-motivated with the ability to work independently and manage multiple priorities
• Excellent verbal and written communication skills
• Strong interpersonal skills with the ability to work effectively across all levels of the organization
• Demonstrated ability to work collaboratively in a team-oriented environment
• Ability to handle confidential information with professionalism and discretion
• Proficient in Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word

As a global company with employees around the world, it is important to us that we treat each other with respect and value all ideas and perspectives. By appreciating our differences, we inspire creativity and drive innovation. In this way, we contribute to sustainable value creation for our stakeholders and society as a whole. Together, we advance how the world moves.

Exciting assignments and outstanding development opportunities await you because we impact the future with innovation. We look forward to your application.

https://www.schaeffler.us/careers/

Schaeffler is an equal employment opportunity / affirmative action employer. All qualified candidates will receive equal employment opportunities and consideration for employment without regard to unlawful consideration of race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, protected veteran status, or any other status protected by applicable law.

Keywords: Administration, Services & Support;