Administrative Assistant

Toby's Services Ltd; Wolcott (CT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Health insurance

Paid time off

Tuition assistance

Flexible schedule

Training & development

Bonus based on performance

Job summary

Toby's Services Ltd is seeking a motivated Administrative Operations Coordinator to support day-to-day administrative operations in Wolcott, Connecticut. In this role, you will provide clerical and administrative support, ensuring the office runs smoothly.

The ideal candidate should have a Bachelor’s Degree or administrative training, with 3 to 5 years of experience in a similar role. Excellent organizational skills and proficiency in computer applications are essential.

Qualifications

• 3 to 5 years experience as an Office Coordinator or in a construction setting.
• Familiarity with AEC terminology and proposal processes is a plus.
• Excellent computer skills.

Responsibilities

• Scheduling, meeting preparation, and office coordination.
• Assist internal departments with document tracking.
• Support onboarding tasks and internal documentation.

Skills

Highly organized

Excellent time management

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Adobe Creative Suite

Education

Bachelor Degree or administrative training

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Job description

Benefits

• 401(k)
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Tuition assistance
• Vision insurance
• Bonus based on performance
• Competitive Compensation
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Operations Coordinator to join our team in Queens, NY. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. You will support day-to-day administrative operations.

Responsibilities

• Scheduling, meeting preparation, calendar management, filing, scanning, and office coordination.
• Assist internal departments with document tracking, organization, and deadline management.
• Support onboarding tasks, administrative forms, and internal documentation needs.
• AP/AR and office operations coordination.
• Project documentation and compliance support.
• Help create content for internal and external communicators.
• Ensure compliance with brand guidelines, writing standards, and submission.
• Assist with preparation of RFIs, RFQs, and RFP submissions.
• Coordinate proposal components across departments (Estimating, PMs, subcontractors).
• Draft, review, and update project sheets, resumes, capability statements, and forms.
• Help prepare materials needed for business development outreach.

Qualifications

• Bachelor Degree or administrative training is preferred.
• 3 to 5 years experience as an Office Coordinator or in construction setting.
• Adobe Creative Suite (InDesign, Illustrator, and Photoshop).
• Familiarity and knowledge with AEC terminology and proposal processes is a plus.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects