Executive Assistant

Liberty Personnel Services, Inc.; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid vacation and holidays

Opportunity for long-term growth

Job summary

Liberty Personnel Services, Inc. is looking for a highly organized Executive Assistant in New York City to support senior leadership. The role involves managing executive schedules, coordinating meetings, and handling communications in a deadline-driven environment.

Candidates should have over 3 years of experience in similar roles, preferably within the construction or real estate sectors. The company offers competitive salary, insurance benefits, and opportunities for long-term growth.

Qualifications

• Minimum 3 years of Executive Assistant experience required.
• Prior construction or real estate industry experience preferred.
• Must demonstrate strong written and verbal communication.

Responsibilities

• Manage executive calendars and travel arrangements.
• Prepare reports, presentations, and meeting agendas.
• Coordinate with clients, vendors, and project managers.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Tools

Procore

Sage

Job description

A well-established construction firm in Queens is seeking a highly organized Executive Assistant to support senior leadership in a fast-paced, deadline-driven environment. This individual will play a key role in keeping daily operations running smoothly by managing executive schedules, coordinating meetings, handling communications, and assisting with project and office administration.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Screen calls, emails, and correspondence.
• Prepare reports, presentations, and meeting agendas.
• Coordinate with clients, subcontractors, vendors, and project managers.
• Maintain contracts, project documentation, and confidential files.
• Assist with bid packages, proposals, and general office operations.
• Track invoices, expenses, and purchase orders.
• Organize company events and executive meetings.
• Perform additional administrative duties as needed.

Qualifications

• 3+ years of Executive Assistant or high-level administrative experience.
• Prior experience in the construction, engineering, architecture, or real estate industry is strongly preferred.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Procore, Sage, or similar construction software is a plus.
• Ability to handle confidential information with professionalism.
• Competitive salary based on experience.
• Medical, dental, and vision insurance.
• 401(k) with company match.
• Paid vacation and holidays.
• Opportunity for long-term growth with a stable and growing construction firm.

Candidates must be a US Citizen or hold a Green Card.