Administrative Assistant

Fives; Wixom (MI); On-site; USD 22,000 - 28,000; Part time

Job summary

Fives DyAG Corp. is seeking a part-time Administrative Assistant in Wixom, MI. The role supports managers and staff, handles daily office tasks, and maintains filing systems. Typical hours are 9:00 a.m. to 2:30 p.m., Monday to Friday, with possible occasional evenings or weekends. Travel is not required.

The candidate should have strong communication skills, be organized, and proficient in MS Excel and MS Office tools to manage reports and office processes.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Excellent computer skills, including MS Office and Excel.
• Strong communication and organizational abilities.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Prepare reports and maintain filing systems.
• Coordinate travel arrangements.
• Submit and reconcile expense reports daily.
• Liaise with executives and managers.

Skills

Communication

Time management

Organizational skills

Attention to detail

Education

Associate's or technical training

Tools

MS Excel

Office equipment

MS Office

Job description

Position Summary

Fives DyAG Corp. is looking for an Administrative Assistant to join our team based out of our Wixom, MI office. This is a Part-Time position. Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing the company’s general administrative activities. Responsibilities are not limited to, but may include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems, coordinating with employees for weekly reporting and miscellaneous tasks associated with day-to-day operation of the business. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. This is a part-time position: 25-28 hrs. per week. Days and hours of work are Monday through Friday; 9:00 a.m. to 2:30 p.m. Occasional evening and weekend work may be required as job duties demand. Travel will not be required.

Essential Duties and Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Arranges and books complex and detailed travel plans and itineraries
• Submit and reconcile expense reports daily
• Collaborate with Finance Team on Outstanding Orders and Ongoing Travel Bookings
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior managers
• Performs other related duties as assigned.
• Maintains a good, professional working relationship with all company personnel, as well as vendors, subcontractors, and customers.

The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Competency

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Competently works in a fast-paced, project-oriented, deadline-driven, and continuously improving environment to meet company goals concerning schedule, technical accuracy, and budget.

Education, Training, and Experience

• Proven experience as an Administrative Assistant, Receptionist, Virtual Assistant, or Office Administrator.
• Associate's or Technical training is preferred but equivalent combination of education and experience will be considered as well.
• Excellent computer skills (MS Office, Excel, Windows, MS Teams, etc.).

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is most frequently indoors located sitting at a desk style environment. The noise level in the work environment is usually moderate. Professional attire is required and regular interaction with other employees is expected.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.